[IRTalk] Want to try out a Research Data Management Tool? NRF/DIRISA Data Management Plan: Pilot Phase

Katsia PAULAVETS katsia.paulavets at icsu.org
Fri May 4 11:29:35 SAST 2018

Many thanks Simon,

As Simon mentioned, I would be interested to have a discussion with the person who is leading this initiative on how to use this tool to collaborative research projects in Africa, and whether it would be possible to deliver a training activity on it to our researchers.

Thank you very much,

Looking forward to a reply,

Best regards,


From: Simon Hodson, ED CODATA [mailto:simon at codata.org]
Sent: vendredi 4 mai 2018 10:54
To: Ina Smith; Anwar Vahed; NSHOZI at csir.co.za; LMatizirofa at nrf.ac.za; Johann VanWyk; Katsia PAULAVETS
Cc: african-open-science-platform at googlegroups.com; irtalk at lists.lib.sun.ac.za
Subject: Re: Want to try out a Research Data Management Tool? NRF/DIRISA Data Management Plan: Pilot Phase

Hi Ina,

Many thanks indeed for this.

I would like to enquire further whether DIRISA or any partners have already prepared or will be preparing training materials in the concepts behind and the process of completing Data Management Plans.

As you know, the good practice of preparing data management plans at the start of a project is becoming widespread and it is great to see a South African DMP tool.  Researchers often need introduction and training in key concepts and guidance on completing a DMP.  I add some colleagues whom I know have interest in these areas.

My colleague at ICSU, Katsia Paulavets is interested in data management / DMP training for the LIRA programme.

With very best wishes,


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On 3 May 2018, at 20:34, Ina Smith <Ina at assaf.org.za<mailto:Ina at assaf.org.za>> wrote:

Dear Colleagues

You are most welcome to see what a Research Data Management Tool looks like, and to try it out, by participating in the pilot at http://pilot.dmp.dirisa.ac.za/dmp_researcher_app/login/<http://pta-smg3.csir.co.za:32224/?dmVyPTEuMDAxJiYxMjdhMDA0YmI2NzAxMmI2OT01QUNEQzQyRl8zNDkwNl8xMDU3OF8xJiZhODBiMGY0NWNhYjliYzU9MTMzMyYmdXJsPWh0dHAlM0ElMkYlMkZwdGEtc21nNCUyRWNzaXIlMkVjbyUyRXphJTNBMzIyMjQlMkYlM0ZkbVZ5UFRFdU1EQXhKaVkzWm1RMVlqazBOMkl3WWpRNVl6bGhaajAxUVRsR1FUaEJNRjgwTVRVNE4xOHhOalUxTUY4eEppWXhNV1U0TWpJeE1USm1ZbVl4WVdJOU1UTXpNeVltZFhKc1BXaDBkSEFsTTBFbE1rWWxNa1p3YVd4dmRDVXlSV1J0Y0NVeVJXUnBjbWx6WVNVeVJXRmpKVEpGZW1FbE1rWmtiWEFsTlVaeVpYTmxZWEpqYUdWeUpUVkdZWEJ3SlRKR2JHOW5hVzRsTWtZJTNE> It is very simple to use.

This tool is open source, and any institution can download and install it on an institutional server/in the cloud, customize and brand it, for institutional research purposes. Download at https://github.com/DMPRoadmap

Kind regards

The NRF and DIRISA have designed a DMP Template, and we would like researchers (from around Africa) to test it. The DMP template is aligned to the NRF’s Open Access Mandate (2015) and data sharing principles.<http://www.nrf.ac.za/media-room/news/statement-open-access-research-publications-national-research-foundation-nrf-funded> Kindly distribute and share with your researchers.

The generated DMPs can be forwarded to Nobubele Shozi NSHOZI at csir.co.za<mailto:NSHOZI at csir.co.za> and Lazarus Matizirofa LMatizirofa at nrf.ac.za<mailto:LMatizirofa at nrf.ac.za>.

Link to the NRF/DIRISA DMP Template: http://pilot.dmp.dirisa.ac.za/dmp_researcher_app/login/<http://pta-smg3.csir.co.za:32224/?dmVyPTEuMDAxJiYxMjdhMDA0YmI2NzAxMmI2OT01QUNEQzQyRl8zNDkwNl8xMDU3OF8xJiZhODBiMGY0NWNhYjliYzU9MTMzMyYmdXJsPWh0dHAlM0ElMkYlMkZwdGEtc21nNCUyRWNzaXIlMkVjbyUyRXphJTNBMzIyMjQlMkYlM0ZkbVZ5UFRFdU1EQXhKaVkzWm1RMVlqazBOMkl3WWpRNVl6bGhaajAxUVRsR1FUaEJNRjgwTVRVNE4xOHhOalUxTUY4eEppWXhNV1U0TWpJeE1USm1ZbVl4WVdJOU1UTXpNeVltZFhKc1BXaDBkSEFsTTBFbE1rWWxNa1p3YVd4dmRDVXlSV1J0Y0NVeVJXUnBjbWx6WVNVeVJXRmpKVEpGZW1FbE1rWmtiWEFsTlVaeVpYTmxZWEpqYUdWeUpUVkdZWEJ3SlRKR2JHOW5hVzRsTWtZJTNE>

What is a data management plan?

A data management plan, or DMP (sometimes also called a data sharing plan), is a formal document that outlines what you will do with your data during and after a research project. Most researchers collect data with some form of plan in mind, but it's often inadequately documented and incomplete. Many data management issues can be handled easily or avoided entirely by planning ahead. With the right process and framework it doesn't take too long and can pay off enormously in the long run.

Many funding agencies, especially government funding sources, require a DMP as part of their application processes. Even if you are not seeking funding for your research, documenting a plan for your data is a best practice and will help your data comply with funders and some journal policies for responsible data management. If your DMP provides for your data to be openly shared, the data necessary for external replication of your research findings will be available to the research community for the long term.

What do I include in a DMP?

Information contained in a data management plan describes your plan for addressing many aspects of working with data. A DMP need not be lengthy, but it will typically address many relevant aspects of your data, including but not limited to:

•         Types of data - What is the source of your data? In what formats are your data? Will your data be fixed or will it change over time? How much data will your project produce?
•         Contextual details (metadata) - How will you document and describe your data?
•         Storage, backup and security - How and where will you store and secure your data?
•         Provisions for protection/privacy - What privacy and confidentiality issues must you address?
•         Policies for re-use - How may other researchers use your data?
•         Access and sharing - How will you provide access to your data by other researchers? How will others discover your data?
•         Archiving and providing access - What are your plans for preserving the data and providing long-term access?

Kind regards,

Meiring Naude Road
PO Box 2600
Pretoria, 0001
South Africa

Lazarus Matizirofa
Team Leader: Digital Curation and Content Management Services
Information Technology & Knowledge Resources
Tel: +27 12 481 4016
Email: lazarus.matizirofa at nrf.ac.za<mailto:lazarus.matizirofa at nrf.ac.za>

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