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<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Many thanks Simon,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">As Simon mentioned, I would be interested to have a discussion with the person who is leading this initiative on how to use this tool to collaborative
research projects in Africa, and whether it would be possible to deliver a training activity on it to our researchers.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Thank you very much,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Looking forward to a reply,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Katsia
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Simon Hodson, ED CODATA [mailto:simon@codata.org]
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<b>Sent:</b> vendredi 4 mai 2018 10:54<br>
<b>To:</b> Ina Smith; Anwar Vahed; NSHOZI@csir.co.za; LMatizirofa@nrf.ac.za; Johann VanWyk; Katsia PAULAVETS<br>
<b>Cc:</b> african-open-science-platform@googlegroups.com; irtalk@lists.lib.sun.ac.za<br>
<b>Subject:</b> Re: Want to try out a Research Data Management Tool? NRF/DIRISA Data Management Plan: Pilot Phase<o:p></o:p></span></p>
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<p class="MsoNormal">Hi Ina,<o:p></o:p></p>
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<p class="MsoNormal">Many thanks indeed for this.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">I would like to enquire further whether DIRISA or any partners have already prepared or will be preparing training materials in the concepts behind and the process of completing Data Management Plans. <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">As you know, the good practice of preparing data management plans at the start of a project is becoming widespread and it is great to see a South African DMP tool. Researchers often need introduction and training in key concepts and guidance
on completing a DMP. I add some colleagues whom I know have interest in these areas.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">My colleague at ICSU, Katsia Paulavets is interested in data management / DMP training for the LIRA programme.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">With very best wishes,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Simon.<o:p></o:p></p>
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<p class="MsoNormal"><span style="color:black">___________________________<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="color:black">International Data Week 2018: deadline for papers and poster abstracts for SciDataCon, 31 May:</span></b><span style="color:black"> consult the <a href="https://www.scidatacon.org/conference/IDW2018/call_for_papers/">Call
for Papers</a> and the <a href="https://www.scidatacon.org/IDW2018/sessions/">Accepted Sessions</a>.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="color:black">Apply to participate in the CODATA-RDA Research Data Science Summer School and Advanced Workshops, Trieste, Italy, August 2018 - </span></b><span style="color:black"><a href="http://www.codata.org/news/242/62/Applications-Invited-to-Participate-in-the-CODATA-RDA-Research-Data-Science-Summer-School-and-Advanced-Workshops-Trieste-Italy-2018-Deadline-21-May-2018">Deadline
21 May 2018</a><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="color:black">Find out what’s happening! </span></b><span style="color:black"><a href="http://lists.codata.org/mailman/listinfo/codata-international_lists.codata.org">Sign up to the CODATA International News List</a><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="color:black">Looking for training and career opportunities in data science and data stewardship?</span></b><span style="color:black"> <a href="http://lists.codata.org/mailman/listinfo/data_science_training_lists.codata.org">Sign
up to the CODATA community-run data science training and careers list</a><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">___________________________<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="color:black">Dr Simon Hodson | Executive Director CODATA |
<a href="http://www.codata.org">http://www.codata.org</a><br>
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E-Mail: <a href="mailto:simon@codata.org">simon@codata.org</a> | Twitter: @simonhodson99 | Skype: simonhodson99<br>
Tel (Office): +33 1 45 25 04 96 | Tel (Cell): +33 6 86 30 42 59<br>
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CODATA (Committee on Data of the International Council for Science), 5 rue Auguste Vacquerie, 75016 Paris, FRANCE<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On 3 May 2018, at 20:34, Ina Smith <<a href="mailto:Ina@assaf.org.za">Ina@assaf.org.za</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#1F497D">Dear Colleagues</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#1F497D"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#1F497D">You are most welcome to see what a Research Data Management Tool looks like, and to try it out, by participating in the pilot at<span class="apple-converted-space"> </span></span><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828"><a href="http://pta-smg3.csir.co.za:32224/?dmVyPTEuMDAxJiYxMjdhMDA0YmI2NzAxMmI2OT01QUNEQzQyRl8zNDkwNl8xMDU3OF8xJiZhODBiMGY0NWNhYjliYzU9MTMzMyYmdXJsPWh0dHAlM0ElMkYlMkZwdGEtc21nNCUyRWNzaXIlMkVjbyUyRXphJTNBMzIyMjQlMkYlM0ZkbVZ5UFRFdU1EQXhKaVkzWm1RMVlqazBOMkl3WWpRNVl6bGhaajAxUVRsR1FUaEJNRjgwTVRVNE4xOHhOalUxTUY4eEppWXhNV1U0TWpJeE1USm1ZbVl4WVdJOU1UTXpNeVltZFhKc1BXaDBkSEFsTTBFbE1rWWxNa1p3YVd4dmRDVXlSV1J0Y0NVeVJXUnBjbWx6WVNVeVJXRmpKVEpGZW1FbE1rWmtiWEFsTlVaeVpYTmxZWEpqYUdWeUpUVkdZWEJ3SlRKR2JHOW5hVzRsTWtZJTNE"><span style="color:#0066CC">http://pilot.dmp.dirisa.ac.za/dmp_researcher_app/login/</span></a><span class="apple-converted-space"> </span></span><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#2F5597">It
is very simple to use.</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#1F497D"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#1F497D">This tool is open source, and any institution can download and install it on an institutional server/in the cloud, customize and brand it, for institutional
research purposes. Download at<span class="apple-converted-space"> </span><a href="https://github.com/DMPRoadmap"><span style="color:#954F72">https://github.com/DMPRoadmap</span></a></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#1F497D">Kind regards</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#1F497D">Ina</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#1F497D">----------------------------------------------------</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#1F497D"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif"">The NRF and DIRISA have designed a DMP Template, and we would like researchers (from around Africa) to test it. The<span class="apple-converted-space"><span style="color:#282828"> </span></span><span style="color:#282828">DMP
template is aligned to the<span class="apple-converted-space"> </span><a href="http://www.nrf.ac.za/media-room/news/statement-open-access-research-publications-national-research-foundation-nrf-funded"><span style="color:#954F72">NRF’s Open Access Mandate</span><span class="apple-converted-space"><span style="color:#1F497D"> </span></span><span style="color:#954F72">(2015)
and data sharing principles.</span></a><span class="apple-converted-space"> </span>Kindly distribute and share with your researchers. </span></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828">The generated DMPs can be forwarded to Nobubele Shozi<span class="apple-converted-space"> </span><a href="mailto:NSHOZI@csir.co.za"><span style="color:#954F72">NSHOZI@csir.co.za</span></a><span class="apple-converted-space"> </span>and
Lazarus Matizirofa<span class="apple-converted-space"> </span><a href="mailto:LMatizirofa@nrf.ac.za"><span style="color:#954F72">LMatizirofa@nrf.ac.za</span></a></span><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif"">.</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif""> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:red">Link to the NRF/DIRISA DMP Template:<span class="apple-converted-space"> </span></span><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828"><a href="http://pta-smg3.csir.co.za:32224/?dmVyPTEuMDAxJiYxMjdhMDA0YmI2NzAxMmI2OT01QUNEQzQyRl8zNDkwNl8xMDU3OF8xJiZhODBiMGY0NWNhYjliYzU9MTMzMyYmdXJsPWh0dHAlM0ElMkYlMkZwdGEtc21nNCUyRWNzaXIlMkVjbyUyRXphJTNBMzIyMjQlMkYlM0ZkbVZ5UFRFdU1EQXhKaVkzWm1RMVlqazBOMkl3WWpRNVl6bGhaajAxUVRsR1FUaEJNRjgwTVRVNE4xOHhOalUxTUY4eEppWXhNV1U0TWpJeE1USm1ZbVl4WVdJOU1UTXpNeVltZFhKc1BXaDBkSEFsTTBFbE1rWWxNa1p3YVd4dmRDVXlSV1J0Y0NVeVJXUnBjbWx6WVNVeVJXRmpKVEpGZW1FbE1rWmtiWEFsTlVaeVpYTmxZWEpqYUdWeUpUVkdZWEJ3SlRKR2JHOW5hVzRsTWtZJTNE"><span style="color:#0066CC">http://pilot.dmp.dirisa.ac.za/dmp_researcher_app/login/</span></a></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828">What is a data management plan?</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828">A data management plan, or DMP (sometimes also called a data sharing plan), is a formal document that outlines what you will do with your data during
and after a research project. Most researchers collect data with some form of plan in mind, but it's often inadequately documented and incomplete. Many data management issues can be handled easily or avoided entirely by planning ahead. With the right process
and framework it doesn't take too long and can pay off enormously in the long run.<span class="apple-converted-space"> </span></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828">Many funding agencies, especially government funding sources, require a DMP as part of their application processes. Even if you are not seeking funding
for your research, documenting a plan for your data is a best practice and will help your data comply with funders and some journal policies for responsible data management. If your DMP provides for your data to be openly shared, the data necessary for external
replication of your research findings will be available to the research community for the long term.</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828">What do I include in a DMP?</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828"> </span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828">Information contained in a data management plan describes your plan for addressing many aspects of working with data. A DMP need not be lengthy, but
it will typically address many relevant aspects of your data, including but not limited to:</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<span style="font-size:10.0pt;font-family:Symbol">�</span><span style="font-size:7.0pt"> <span class="apple-converted-space"> </span></span><b><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828">Types of data -</span></b><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828"> What
is the source of your data? In what formats are your data? Will your data be fixed or will it change over time? How much data will your project produce?</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<span style="font-size:10.0pt;font-family:Symbol">�</span><span style="font-size:7.0pt"> <span class="apple-converted-space"> </span></span><b><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828">Contextual details (metadata)</span></b><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828"> -
How will you document and describe your data?<span class="apple-converted-space"> </span></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<span style="font-size:10.0pt;font-family:Symbol">�</span><span style="font-size:7.0pt"> <span class="apple-converted-space"> </span></span><b><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828">Storage, backup and
security</span></b><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828"> - How and where will you store and secure your data?<span class="apple-converted-space"> </span></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:6.0pt;margin-left:36.0pt;text-indent:-18.0pt">
<span style="font-size:10.0pt;font-family:Symbol">�</span><span style="font-size:7.0pt"> <span class="apple-converted-space"> </span></span><b><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828">Provisions for protection/privacy</span></b><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828"> -
What privacy and confidentiality issues must you address?<span class="apple-converted-space"> </span></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<span style="font-size:10.0pt;font-family:Symbol">�</span><span style="font-size:7.0pt"> <span class="apple-converted-space"> </span></span><b><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828">Policies for re-use</span></b><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828"> -
How may other researchers use your data?<span class="apple-converted-space"> </span></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:6.0pt;margin-left:36.0pt;text-indent:-18.0pt">
<span style="font-size:10.0pt;font-family:Symbol">�</span><span style="font-size:7.0pt"> <span class="apple-converted-space"> </span></span><b><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828">Access and sharing</span></b><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828"> -
How will you provide access to your data by other researchers? How will others discover your data?<span class="apple-converted-space"> </span></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<span style="font-size:10.0pt;font-family:Symbol">�</span><span style="font-size:7.0pt"> <span class="apple-converted-space"> </span></span><b><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828">Archiving and providing access</span></b><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828"> -
What are your plans for preserving the data and providing long-term access?<span class="apple-converted-space"> </span></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828">Kind regards,</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic","sans-serif";color:#282828">Lazarus</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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Team Leader: Digital Curation and Content Management Services<br>
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