[IRTalk] Want to try out a Research Data Management Tool? NRF/DIRISA Data Management Plan: Pilot Phase

Anwar Vahed AVahed at csir.co.za
Fri May 4 12:03:44 SAST 2018

Dear Simon

We are preparing training materials and guidelines for the tool and
would be very keen to work with your colleague at ICSU, Katsia
Paulavets, and with other interested parties on this. Nobubele can
provide further details.

You are very likely aware of the DCC's recent release of their upgraded
DMP system. We've elected not to adopt this system for a number of
reasons but our system is loosely modeled on similar functional

Kind regards

>>> "Simon Hodson, ED CODATA" <simon at codata.org> 04/05/2018 10:54 >>>
Hi Ina,

Many thanks indeed for this.

I would like to enquire further whether DIRISA or any partners have
already prepared or will be preparing training materials in the concepts
behind and the process of completing Data Management Plans.  

As you know, the good practice of preparing data management plans at
the start of a project is becoming widespread and it is great to see a
South African DMP tool.  Researchers often need introduction and
training in key concepts and guidance on completing a DMP.  I add some
colleagues whom I know have interest in these areas.

My colleague at ICSU, Katsia Paulavets is interested in data management
/ DMP training for the LIRA programme.

With very best wishes,


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> On 3 May 2018, at 20:34, Ina Smith <Ina at assaf.org.za> wrote:
> Dear Colleagues
> You are most welcome to see what a Research Data Management Tool
looks like, and to try it out, by participating in the pilot at
It is very simple to use.
> This tool is open source, and any institution can download and
install it on an institutional server/in the cloud, customize and brand
it, for institutional research purposes. Download at
https://github.com/DMPRoadmap <https://github.com/DMPRoadmap>
> Kind regards
> Ina
> ----------------------------------------------------
> The NRF and DIRISA have designed a DMP Template, and we would like
researchers (from around Africa) to test it. The DMP template is aligned
to the NRF*s Open Access Mandate (2015) and data sharing principles.
Kindly distribute and share with your researchers.  
> The generated DMPs can be forwarded to Nobubele Shozi
NSHOZI at csir.co.za <mailto:NSHOZI at csir.co.za> and Lazarus Matizirofa
LMatizirofa at nrf.ac.za <mailto:LMatizirofa at nrf.ac.za>.
> Link to the NRF/DIRISA DMP Template:
> What is a data management plan?
> A data management plan, or DMP (sometimes also called a data sharing
plan), is a formal document that outlines what you will do with your
data during and after a research project. Most researchers collect data
with some form of plan in mind, but it's often inadequately documented
and incomplete. Many data management issues can be handled easily or
avoided entirely by planning ahead. With the right process and framework
it doesn't take too long and can pay off enormously in the long run. 
> Many funding agencies, especially government funding sources, require
a DMP as part of their application processes. Even if you are not
seeking funding for your research, documenting a plan for your data is a
best practice and will help your data comply with funders and some
journal policies for responsible data management. If your DMP provides
for your data to be openly shared, the data necessary for external
replication of your research findings will be available to the research
community for the long term.
> What do I include in a DMP?
> Information contained in a data management plan describes your plan
for addressing many aspects of working with data. A DMP need not be
lengthy, but it will typically address many relevant aspects of your
data, including but not limited to:
>          Types of data - What is the source of your data? In what
formats are your data? Will your data be fixed or will it change over
time? How much data will your project produce?
>          Contextual details (metadata) - How will you document and
describe your data? 
>          Storage, backup and security - How and where will you store
and secure your data? 
>          Provisions for protection/privacy - What privacy and
confidentiality issues must you address? 
>          Policies for re-use - How may other researchers use your
>          Access and sharing - How will you provide access to your
data by other researchers? How will others discover your data? 
>          Archiving and providing access - What are your plans for
preserving the data and providing long-term access? 
> Kind regards,
> Lazarus
> <image001.jpg> <http:/>
> Meiring Naude Road
> Brummeria
> PO Box 2600
> Pretoria, 0001
> South Africa
> http://www.nrf.ac.za <http://www.nrf.ac.za/>	
> Lazarus Matizirofa
> Team Leader: Digital Curation and Content Management Services
> Information Technology & Knowledge Resources
> Tel: +27 12 481 4016
> Email: lazarus.matizirofa at nrf.ac.za
<mailto:lazarus.matizirofa at nrf.ac.za>
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