[SUNScholar] SUNScholar March 2025 graduation - Thesis management

Mon Feb 10 12:18:49 SAST 2025

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ALL CORRESPONDENCE FOR SUNSCHOLAR MUST BE SENT TO scholar at sun.ac.za<mailto:scholar at sun.ac.za>
ALL CORRESPONDENCE FOR DATASETS MUST BE SENT TO rdm at sun.ac.za<mailto:rdm at sun.ac.za>

Dear Colleagues

SUNScholar will remain open throughout the year for the nomination of graduates and the submission of theses or dissertations for the March/April and December graduation ceremonies.

Please take note of the following submission closing dates for each graduation period:

  *
March/April 2025 graduation: closing date is 04 March 2025
  *
December 2025 graduation: closing date is 27 November 2025

The nomination of students to submit a thesis or dissertation for graduation takes place on Thesis Management in SUNStudent Academia. Thesis Management sits under the tab for Examinations.
In Thesis Management only the final thesis or dissertation needs to be uploaded in PDF format. This is the copy following examination, and after all corrections have been made.
The User Guide for Thesis Management is available in SUNStudent on SUNStudent Learning Library.
Guidelines for submission into SUNScholar are available at the Library Help-page<https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibrary.sun.ac.za%2Fen-za%2FHelp%2FPages%2Fonline-thesis-submission.aspx&data=05%7C02%7C%7C9aa513d4f2444eac5d8b08dd49bc4fb3%7Ca6fa3b030a3c42588433a120dffcd348%7C0%7C0%7C638747795314797935%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=FGPsATij50LMz7rZRlZtaacvkYMWKKrQp9IjjtOz9Kw%3D&reserved=0> and General Yearbook 2025<http://www.sun.ac.za/english/Documents/Yearbooks/Current/2025-Part-1-General-Rules.pdf> for policy guidelines.
To summarise the process:
1.     The final thesis or dissertation must be submitted in PDF format.
2.     Log onto SUNStudent Academia.
3.     Click on Examinations, then click Thesis Management.
4.     The supervisor/promoter or administrative staff nominates the candidate.
5.     The thesis/dissertation is uploaded by the supervisor/promoter or administrative staff.
6.     The supervisor/promoter or administrative staff approves the submission.
7.     The thesis/dissertation will be publicly accessible on SUNScholar following graduation.
Due to the sensitive nature of security and ongoing enhancements to Thesis Management, the upload/submission of the final thesis or dissertation, must be done by the supervisor/promoter/administrative staff.
Please note that if you do not have access to SUNStudent access can be provisioned by following these steps:
1.     Please access the SUNStudent Service Desk here<https://servicedesk.sun.ac.za/jira/plugins/servlet/theme/portal/29>
2.     The tile marked “user access management” is the section that allows users to complete their user role access request.

Publishing books/chapters in books and copyright:

All inquiries related to copyright and the publication of books/chapters in books as a result of a thesis/dissertation can be directed to InnovUS.

Signature on declaration page:
Please note that the signature is no longer required, and that the student can simply type his/her name below the declaration. The reason for this is that the whole process is recorded electronically, as proof that all parties adhere to the policy etc.

SUNScholarData [where applicable]
The research data need to be submitted onto SUNScholarData<https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fscholardata.sun.ac.za%2F&data=05%7C02%7C%7C9aa513d4f2444eac5d8b08dd49bc4fb3%7Ca6fa3b030a3c42588433a120dffcd348%7C0%7C0%7C638747795319055254%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=w4qDjRmg0CVTYPTm2UXIDsSVW1o%2F7r2zNeax9E%2BmsvE%3D&reserved=0> by students and not their academic supervisors.
For more information on how to upload and publish files on SUNScholarData, please see the following step-by-step guides for guidance:

  1.  How to Upload a Single File<https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibguides.sun.ac.za%2Fld.php%3Fcontent_id%3D49239417&data=05%7C02%7C%7C9aa513d4f2444eac5d8b08dd49bc4fb3%7Ca6fa3b030a3c42588433a120dffcd348%7C0%7C0%7C638747795319070003%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=WSmQpa4TUW7QBb3Zowieyrup6Wly%2BiDhTWDGCDI1Lx8%3D&reserved=0>

  1.  How to Upload Multiple Files<https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibguides.sun.ac.za%2Fld.php%3Fcontent_id%3D49240700&data=05%7C02%7C%7C9aa513d4f2444eac5d8b08dd49bc4fb3%7Ca6fa3b030a3c42588433a120dffcd348%7C0%7C0%7C638747795319086822%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=mDYP5%2BNGG029adcJoLk6F6LTjhLz0lnS0Zo7yPDMPls%3D&reserved=0>

  1.  How to Publish a File<https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibguides.sun.ac.za%2Fld.php%3Fcontent_id%3D49334238&data=05%7C02%7C%7C9aa513d4f2444eac5d8b08dd49bc4fb3%7Ca6fa3b030a3c42588433a120dffcd348%7C0%7C0%7C638747795319100598%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=GdR7BDAfkg8TUBXvxn8AXr9LZZnyiYakIF1QIGDdDAo%3D&reserved=0>

Further guidance relating to the use of SUNScholarData can be found on the SUNScholarData Library Guide<https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibguides.sun.ac.za%2FSUNScholarData&data=05%7C02%7C%7C9aa513d4f2444eac5d8b08dd49bc4fb3%7Ca6fa3b030a3c42588433a120dffcd348%7C0%7C0%7C638747795319115211%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=WsHaGWW0G%2B1183Z90z6CNT%2Fd%2BeibzOBj7ALI9aS4b08%3D&reserved=0>. For further inquiries, you can email rdm at sun.ac.za<mailto:rdm at sun.ac.za>

Kind regards,
The SUNScholar Team & Research Data Services Team

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