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* <i>Please share with colleagues where applicable. *</i></div>
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<span style="color: rgb(237, 92, 87);">ALL CORRESPONDENCE FOR SUNSCHOLAR MUST BE SENT TO</span> <span style="color: rgb(70, 120, 134);"><u><a href="mailto:scholar@sun.ac.za" id="OWAbc98d910-dfbb-616b-8dd5-93f8d8fbe6d4" class="x_x_OWAAutoLink" style="color: rgb(70, 120, 134); margin: 0px;">scholar@sun.ac.za</a></u></span></div>
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<span style="color: rgb(237, 92, 87);">ALL CORRESPONDENCE FOR DATASETS MUST BE SENT TO</span>
<span style="color: rgb(70, 120, 134);"><u><a href="mailto:rdm@sun.ac.za" id="OWA7e4c86e8-a8a2-5a00-720b-6a5555a07ebd" class="x_x_OWAAutoLink" style="color: rgb(70, 120, 134); margin: 0px;">rdm@sun.ac.za</a></u></span></div>
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Dear Colleagues</div>
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SUNScholar will remain open throughout the year for the nomination of graduates and the submission of theses or dissertations for the March/April and December graduation ceremonies.</div>
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<b>Please take note of the following submission closing dates for each graduation period</b>:</div>
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March/April 2025 graduation: <span style="color: rgb(237, 92, 87);"><b>closing date is 04 March 2025</b></span></div>
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December 2025 graduation: <span style="color: rgb(237, 92, 87);"><b>closing date is 27 November 2025</b></span></div>
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The nomination of students to submit a thesis or dissertation for graduation takes place on
<b>Thesis Management</b> in<b> SUNStudent Academia</b>. <b>Thesis Management</b> sits under the tab for<b> Examinations</b>.</div>
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In <b>Thesis Management</b> only the final thesis or dissertation needs to be uploaded in PDF format. This is the copy following examination, and after all corrections have been made. </div>
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The User Guide for <b>Thesis Management</b> is available in SUNStudent on <span style="color: rgb(134, 17, 6);">
<b>SUNStudent Learning Library</b></span>. </div>
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Guidelines for submission into SUNScholar are available at the Library<span style="color: rgb(70, 120, 134);"><u><a href="https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibrary.sun.ac.za%2Fen-za%2FHelp%2FPages%2Fonline-thesis-submission.aspx&data=05%7C02%7C%7C9aa513d4f2444eac5d8b08dd49bc4fb3%7Ca6fa3b030a3c42588433a120dffcd348%7C0%7C0%7C638747795314797935%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=FGPsATij50LMz7rZRlZtaacvkYMWKKrQp9IjjtOz9Kw%3D&reserved=0" originalsrc="https://library.sun.ac.za/en-za/Help/Pages/online-thesis-submission.aspx" shash="I+6smVPIhna1lFPS7wFRCljM+KsU9taEnjnTLLF11wOEkXp50RXo5nno2nb3iRLEaty3/Eqxn4JwDgjFRNG1JBeeE5a/LgKGNxnykCJWlQShogNgO9jSZ2d0thf2JCaYXA9kBuOZe41K7xmbBIMwgAMEnQmU7d1YqdlTlfJzmN8=" id="OWA2699649b-0cf9-5618-d3ec-d49e4fd79dab" class="OWAAutoLink" title="https://library.sun.ac.za/en-za/Help/Pages/online-thesis-submission.aspx" data-auth="NotApplicable"> Help-page</a></u></span> and
<span style="color: rgb(70, 120, 134);"><u><a href="http://www.sun.ac.za/english/Documents/Yearbooks/Current/2025-Part-1-General-Rules.pdf" id="OWAd16b9299-7940-0f9a-dc2c-88e2a40befd4" class="OWAAutoLink" title="http://www.sun.ac.za/english/Documents/Yearbooks/Current/2025-Part-1-General-Rules.pdf" data-auth="NotApplicable">General
Yearbook 2025</a></u></span> for policy guidelines.</div>
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To summarise the process:</div>
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1. The final thesis or dissertation must be submitted in PDF format.</div>
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2. Log onto SUNStudent Academia.</div>
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3. Click on <b>Examinations</b>, then click <b>Thesis Management</b>.</div>
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4. The supervisor/promoter or administrative staff nominates the candidate.</div>
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5. The thesis/dissertation is uploaded by the supervisor/promoter or administrative staff.</div>
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6. The supervisor/promoter or administrative staff approves the submission.</div>
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7. The thesis/dissertation will be publicly accessible on <b>SUNScholar</b> following graduation.</div>
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Due to the sensitive nature of security and ongoing enhancements to <b>Thesis Management</b>, the upload/submission of the final thesis or dissertation, must be done by the supervisor/promoter/administrative staff.</div>
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<b>Please note that if you do not have access to SUNStudent </b>access can be provisioned by following these steps:</div>
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1. Please access the SUNStudent Service Desk <span style="color: rgb(70, 120, 134);">
<u><a href="https://servicedesk.sun.ac.za/jira/plugins/servlet/theme/portal/29" id="OWA97dc1f8c-f0d7-b859-0e8d-789ab46a5377" class="x_x_OWAAutoLink" data-auth="NotApplicable" style="color: rgb(70, 120, 134); margin: 0px;">here</a></u></span></div>
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2. The tile marked “user access management” is the section that allows users to complete their user role access request.</div>
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<b>Publishing books/chapters in books and copyright: </b></p>
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All inquiries related to copyright and the publication of books/chapters in books as a result of a thesis/dissertation can be directed to InnovUS.</p>
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<b>Signature on declaration page</b>: </div>
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Please note that the signature is no longer required, and that the student can simply type his/her name below the declaration. The reason for this is that the whole process is recorded electronically, as proof that all parties adhere to the policy etc.</div>
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<b>SUNScholarData </b>[where applicable]</div>
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The research data need to be submitted onto <span style="color: rgb(70, 120, 134);">
<u><a href="https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fscholardata.sun.ac.za%2F&data=05%7C02%7C%7C9aa513d4f2444eac5d8b08dd49bc4fb3%7Ca6fa3b030a3c42588433a120dffcd348%7C0%7C0%7C638747795319055254%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=w4qDjRmg0CVTYPTm2UXIDsSVW1o%2F7r2zNeax9E%2BmsvE%3D&reserved=0" originalsrc="https://scholardata.sun.ac.za/" shash="Px+veRwziZlaqcnR0pwu7bD8IX+zLWhMLIBtt+O3WaN8/KgLOWyZ8mBT02YExMGjM4fOlSoqtuM08Gvw9aay6oWvUB22V3vX18QA2ipEeaZEFlCofHaMbQIgqEjYhx9qVmG1h94irVKwCHwza0zdOFwNGIXOaTO2exXX1pVUrjI=" id="OWA6f13d116-a82a-6926-dbed-412ac8c26aa9" class="x_x_OWAAutoLink" originalsrc="https://scholardata.sun.ac.za/" data-auth="NotApplicable" style="color: rgb(70, 120, 134); margin: 0px;">SUNScholarData</a></u></span> by
students and not their academic supervisors.</div>
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For more information on how to upload and publish files on SUNScholarData, please see the following step-by-step guides for guidance:</div>
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<span style="color: rgb(70, 120, 134);"><u><a href="https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibguides.sun.ac.za%2Fld.php%3Fcontent_id%3D49239417&data=05%7C02%7C%7C9aa513d4f2444eac5d8b08dd49bc4fb3%7Ca6fa3b030a3c42588433a120dffcd348%7C0%7C0%7C638747795319070003%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=WSmQpa4TUW7QBb3Zowieyrup6Wly%2BiDhTWDGCDI1Lx8%3D&reserved=0" originalsrc="https://libguides.sun.ac.za/ld.php?content_id=49239417" shash="x3rezQmzpmU/1kys56DfnI0oXC0hLR1/qP1SmICjaLTaiM0VAo44MQMc6e5HYGHCwa1+M0/duYTJMbErx/qwbHSuTkL1uAo+a4R1GRJx5mdbWT+4yeb8SDTGKFrTCya9IsVtQgC/wgWtsRfCMZhhNwFWH+X95ktyhsVbgc+D31k=" id="OWAecf71291-7ce5-f58e-1f5e-7b7e44cdc960" class="x_x_OWAAutoLink" originalsrc="https://libguides.sun.ac.za/ld.php?content_id=49239417" data-auth="NotApplicable" style="color: rgb(70, 120, 134); margin: 0px;">How
to Upload a Single File</a></u></span></li></ol>
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<span style="color: rgb(70, 120, 134);"><u><a href="https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibguides.sun.ac.za%2Fld.php%3Fcontent_id%3D49240700&data=05%7C02%7C%7C9aa513d4f2444eac5d8b08dd49bc4fb3%7Ca6fa3b030a3c42588433a120dffcd348%7C0%7C0%7C638747795319086822%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=mDYP5%2BNGG029adcJoLk6F6LTjhLz0lnS0Zo7yPDMPls%3D&reserved=0" originalsrc="https://libguides.sun.ac.za/ld.php?content_id=49240700" shash="heP0GnfrLmKcJLAVGOPMnVkpk8Cofg5LS8QTNhyovmVepYY9QlVBgu6RjrIdJFRtHNF2SKCfDC6VAsi/nUaMLiiNuiAK3S0MTatp1k8wsJ1Wsg/hNgXt2hhp40dmCemX3Jr0nLN/jgM2T9mgosf4nkmxPyXNos6KraMfyd7yB8E=" id="OWAaaf54f0a-a0ad-4429-a5a5-4a3e2784100a" class="x_x_OWAAutoLink" originalsrc="https://libguides.sun.ac.za/ld.php?content_id=49240700" data-auth="NotApplicable" style="color: rgb(70, 120, 134); margin: 0px;">How
to Upload Multiple Files</a></u></span></li></ol>
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<li style="font-family: Cambria, Georgia, serif; font-size: 12pt; color: rgb(0, 0, 0); direction: ltr; align-self: start; text-indent: 0px; margin: 0cm;">
<span style="color: rgb(70, 120, 134);"><u><a href="https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibguides.sun.ac.za%2Fld.php%3Fcontent_id%3D49334238&data=05%7C02%7C%7C9aa513d4f2444eac5d8b08dd49bc4fb3%7Ca6fa3b030a3c42588433a120dffcd348%7C0%7C0%7C638747795319100598%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=GdR7BDAfkg8TUBXvxn8AXr9LZZnyiYakIF1QIGDdDAo%3D&reserved=0" originalsrc="https://libguides.sun.ac.za/ld.php?content_id=49334238" shash="qiLbfF9bLJc3YA3/cd5vShyIHKkWz7PwPOV8rKdS4rfm7R1v50EwgvWmry6TpKBTOnRl2HR2iXqaVn1PGvFD/ZbclbcIiyAGBmDXgTUq2c0fQY81QGd/Uok1/y9L4IORv5Q5q9JKTx0ngk3c0ZnkvXLem1meJWSuSKeSKNpFnf8=" id="OWAf88f6554-0456-9ed5-fb78-0b245d38f1e3" class="x_x_OWAAutoLink" originalsrc="https://libguides.sun.ac.za/ld.php?content_id=49334238" data-auth="NotApplicable" style="color: rgb(70, 120, 134); margin: 0px;">How
to Publish a File</a></u></span></li></ol>
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Further guidance relating to the use of SUNScholarData can be found on the <span style="color: rgb(70, 120, 134);">
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