[Irtalk] Fwd: [GOAL] Kudos to Oxford for "Act On Acceptance" System for HEFCE/REF2020

[Hilton Gibson]

FYI.

*Hilton Gibson*
Ubuntu Linux Systems Administrator
Stellenbosch University Library
http://staff.lib.sun.ac.za/~hgibson/docs/cv/cv.html


---------- Forwarded message ----------
From: Stevan Harnad <amsciforum at gmail.com>
Date: 12 August 2015 at 16:29
Subject: [GOAL] Kudos to Oxford for "Act On Acceptance" System for
HEFCE/REF2020
To: "Global Open Access List (Successor of AmSci)" <goal at eprints.org>


Kudos to the University of Oxford! Although the Oxford 2013
<http://openaccess.ox.ac.uk/wp-uploads/2013/03/Statement-on-Open-Access-at-the-University-of-Oxford-Approved-by-Council-on-11-March-2013.pdf>
"Statement
on Open Access" was rather weak and vague, it has now been reinforced by
Open Access Oxford's 2015
<http://openaccess.ox.ac.uk/oxford-prepares-for-act-on-acceptance/>system
for implementing HEFCE/REF2020
<https://www.google.ca/webhp?tbm=blg&gws_rd=cr&ei=j1LLVayoLMX2-AGVkaiADw#tbm=blg&q=hefce+ref+site:openaccess.eprints.org>,
and this time it's the optimal system.

Now all that's needed in order to monitor and ensure compliance is to *make
the date-of-acceptance (year, month, day) field in the Oxford repository
(ORA <http://roar.eprints.org/992/>) a mandatory field* (and advise authors
to make sure to retain their acceptance letter for possible audit).

The repository software can then calculate the (likewise mandatory) deposit
date D and the Acceptance date A and subtract D - A.
*If D - A < 3 (months) then the article is HEFCE-compliant and eligible for
REF2020. *
If D - A > 3 then the author is alerted that the article risks not being
eligible for REF2020 and that for future articles D - A must be less than 3
months.

*Automated D-A monitoring and feedback to authors should be continuous and
immediate.*

HEFCE/REF2020 will probably be flexible about the start-up 1-2 years, but
not longer than that. Oxford is right to get the system in place as early
as possible.

Vincent-Lamarre, Philippe, Boivin, Jade, Gargouri, Yassine, Larivière,
Vincent and Harnad, Stevan (2015) Estimating Open Access Mandate
Effectiveness: I. The MELIBEA Score
<http://eprints.soton.ac.uk/370203>. *Journal
of the  Association for Information Science and Technology (JASIST)* (2015,
in press) /

Swan, Alma; Gargouri, Yassine; Hunt, Megan; & Harnad, Stevan (2015) Open
Access Policy: Numbers, Analysis, Effectiveness
<http://eprints.soton.ac.uk/375854/>. *Pasteur4OA Workpackage 3 Report*.







*Oxford prepares for ‘Act on Acceptance’
<http://openaccess.ox.ac.uk/oxford-prepares-for-act-on-acceptance/>We are
continuing as planned with preparations for a single, simple message for
open access: Act on Acceptance. Over the summer, we are putting in place
mechanisms to ensure all researchers employed by the collegiate University
are able to deposit their article manuscripts in our repository ORA
<http://ora.ox.ac.uk/> within 3 months of acceptance by the journal - to
meet HEFCE’s OA requirements and the general push to improve the
accessibility of research.Research Services, the Libraries and IT Services
are in the middle of this work, and will be producing materials and
guidance for departments & researchers from Autumn 2015. This is when our
campaign around ‘act on acceptance’ will begin so as to be ready for
HEFCE’s policy start date of 1 April 2016. We will provide further
information later in the summer.If you have any questions please contact
our email helpline: open-access-enquiries at bodleian.ox.ac.uk
<http://openaccess.eprints.org/open-access-enquiries@bodleian.ox.ac.uk>.*


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