[Irtalk] UWC's OA Mandate

[Allison Fullard]

Hi Denise
Thanks for your comment and queries.
 
The policy document refers to "author final version" which we
understand is the equivalent of the author postprint.  In presenting the
policy at Senate, the DVC specified this.  Since the draft policy did go
to the faculties for discussion two or three times, I think there is
general clarity about this.  On hindsight, I agree that this term might
have been usefully included in the definitions section at point 3 to
avoid any potential ambiguity.
Likewise, point 4c in the Legal Addendum refers to "an author version".
 I do see that this doesn't specify closely enough to publishers
precisely WHICH version this is.  I don't think we were intentionally
meaning to be vague.  This fogginess might actually work in our
favour..... It's likely that these issues will be resolved "in the
wash"!
 
With regard to the embargo clause, the policy and addendum make clear
that the default is that all items will be deposited at time of
acceptance.  The onus is on publishers to make written request for an
embargo of maximum 12 months.
 
Like I said: the proof is in the pudding.  I'll certainly approach this
group for advice on thorny issues as they arise!  Not least the Elsevier
specification that prevents authors from depositing where there are
mandates in place.  How do other institutions deal with this one?
 
Regards
Allison
 

>>> Denise Nicholson <Denise.Nicholson at wits.ac.za> 2014/11/19 08:48 AM
>>>

Hi Allison,
Well done – good news.
Just two queries:  The policy requires researchers to deposit their
FINAL version into the Repository.  How have you got around the
publishers’ policies where they only allow a postprint version?
Why was the 12 month embargo period adopted?
 
Thanks
Denise
 

From: Allison Fullard [mailto:afullard at uwc.ac.za] 
Sent: 18 November 2014 02:36 PM
To: irtalk at lists.lib.sun.ac.za
Cc: Pateka Matshaya
Subject: [Irtalk] UWC's OA Mandate

 

Dear Colleagues

I'm very pleased to advise that UWC Senate has approved an OA Policy. 
It will be passed by Council at towards the end of the month.

 

The language of the policy is fairly strong and is backed up with a
legal Addendum (thanks for input from Wits, Denise!).  On the downside,
publishers are able to request a 12 month embargo before full texts are
made available.

 

>From the attached policy:

"The UWC Addendum to Publication Agreement (Annexure 1), that gives
effect to this commitment on the part of the university, must be
completed by all first author researchers upon acceptance of their
article for publication and serves as the written notice of the
agreement by the publisher".

 

"Upon acceptance of a scholarly research output for publication, a UWC
researcher is required to register with the Research Repository and
deposit an author final version of the research output into the
Repository."

 

Clearly, implementation will not be straight forward.  Nevertheless,
we've been pushing the message fairly consistently for 4-5 years now, so
I"m hoping that this policy can help self-archiving to become
internalised on our campus.

 

It will be registered at RoarMap too.

 

This is another step forward for us in SA!

 

Regards

Allison

 

 

 

 

Allison Fullard

Deputy Director: Library Services
University of the Western Cape

Ph:  27-(0)21 959-2923  
Fax:  27-(0)21 959-2659

Private Bag X17, Bellville 7535
South Africa

http://lib.uwc.ac.za


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