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<DIV>Hi Denise</DIV>
<DIV>Thanks for your comment and queries.</DIV>
<DIV> </DIV>
<DIV>The policy document refers to "author final version" which we understand is the equivalent of the author postprint. In presenting the policy at Senate, the DVC specified this. Since the draft policy did go to the faculties for discussion two or three times, I think there is general clarity about this. On hindsight, I agree that this term might have been usefully included in the definitions section at point 3 to avoid any potential ambiguity.<BR></DIV>
<DIV>Likewise, point 4c in the Legal Addendum refers to "an author version". I do see that this doesn't specify closely enough to publishers precisely WHICH version this is. I don't think we were intentionally meaning to be vague. This fogginess might actually work in our favour..... It's likely that these issues will be resolved "in the wash"!</DIV>
<DIV> </DIV>
<DIV>With regard to the embargo clause, the policy and addendum make clear that the default is that all items will be deposited at time of acceptance. The onus is on publishers to make written request for an embargo of maximum 12 months.</DIV>
<DIV> </DIV>
<DIV>Like I said: the proof is in the pudding. I'll certainly approach this group for advice on thorny issues as they arise! Not least the Elsevier specification that prevents authors from depositing where there are mandates in place. How do other institutions deal with this one?</DIV>
<DIV> </DIV>
<DIV>Regards</DIV>
<DIV>Allison</DIV>
<DIV> </DIV>
<DIV><BR>>>> Denise Nicholson <Denise.Nicholson@wits.ac.za> 2014/11/19 08:48 AM >>><BR></DIV>
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<P class=MsoNormal><SPAN style='FONT-SIZE: 11pt; FONT-FAMILY: "Calibri","sans-serif"; COLOR: #1f497d'>Hi Allison,<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN style='FONT-SIZE: 11pt; FONT-FAMILY: "Calibri","sans-serif"; COLOR: #1f497d'>Well done – good news.<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN style='FONT-SIZE: 11pt; FONT-FAMILY: "Calibri","sans-serif"; COLOR: #1f497d'>Just two queries: The policy requires researchers to deposit their FINAL version into the Repository. How have you got around the publishers’ policies where they only allow a postprint version?<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN style='FONT-SIZE: 11pt; FONT-FAMILY: "Calibri","sans-serif"; COLOR: #1f497d'>Why was the 12 month embargo period adopted?<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN style='FONT-SIZE: 11pt; FONT-FAMILY: "Calibri","sans-serif"; COLOR: #1f497d'><o:p> </o:p></SPAN></P>
<P class=MsoNormal><SPAN style='FONT-SIZE: 11pt; FONT-FAMILY: "Calibri","sans-serif"; COLOR: #1f497d'>Thanks<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN style='FONT-SIZE: 11pt; FONT-FAMILY: "Calibri","sans-serif"; COLOR: #1f497d'>Denise<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN style='FONT-SIZE: 11pt; FONT-FAMILY: "Calibri","sans-serif"; COLOR: #1f497d'><o:p> </o:p></SPAN></P>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><B><SPAN lang=EN-US style='FONT-SIZE: 10pt; FONT-FAMILY: "Tahoma","sans-serif"'>From:</SPAN></B><SPAN lang=EN-US style='FONT-SIZE: 10pt; FONT-FAMILY: "Tahoma","sans-serif"'> Allison Fullard [mailto:afullard@uwc.ac.za] <BR><B>Sent:</B> 18 November 2014 02:36 PM<BR><B>To:</B> irtalk@lists.lib.sun.ac.za<BR><B>Cc:</B> Pateka Matshaya<BR><B>Subject:</B> [Irtalk] UWC's OA Mandate<o:p></o:p></SPAN></P></DIV></DIV>
<P class=MsoNormal><o:p> </o:p></P>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'>Dear Colleagues<o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'>I'm very pleased to advise that UWC Senate has approved an OA Policy. It will be passed by Council at towards the end of the month.<o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'> <o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'>The language of the policy is fairly strong and is backed up with a legal Addendum (thanks for input from Wits, Denise!). On the downside, publishers are able to request a 12 month embargo before full texts are made available.<o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'> <o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'>From the attached policy:<o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'>"The UWC Addendum to Publication Agreement (Annexure 1), that gives effect to this commitment on the part of the university, must be completed by all first author researchers upon acceptance of their article for publication and serves as the written notice of the agreement by the publisher".<o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'> <o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'>"Upon acceptance of a scholarly research output for publication, a UWC researcher is required to register with the Research Repository and deposit an author final version of the research output into the Repository."<o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'> <o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'>Clearly, implementation will not be straight forward. Nevertheless, we've been pushing the message fairly consistently for 4-5 years now, so I"m hoping that this policy can help self-archiving to become internalised on our campus.<o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'> <o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'>It will be registered at RoarMap too.<o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'> <o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'>This is another step forward for us in SA!<o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'> <o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'>Regards<o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'>Allison<o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'> <o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'> <o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'> <o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 7.5pt; FONT-FAMILY: "Calibri","sans-serif"'>Allison Fullard</SPAN><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'><o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 7.5pt; FONT-FAMILY: "Calibri","sans-serif"'>Deputy Director: Library Services<BR>University of the Western Cape</SPAN><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'><o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 7.5pt; FONT-FAMILY: "Calibri","sans-serif"'>Ph: 27-(0)21 959-2923 <BR>Fax: 27-(0)21 959-2659<BR><BR>Private Bag X17, Bellville 7535<BR>South Africa</SPAN><SPAN style='FONT-SIZE: 10pt; FONT-FAMILY: "Segoe UI","sans-serif"'><o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt"><SPAN style='FONT-SIZE: 7.5pt; FONT-FAMILY: "Calibri","sans-serif"'><A href="http://lib.uwc.ac.za/">http://lib.uwc.ac.za</A><o:p></o:p></SPAN></P></DIV></DIV>
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