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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D">Dear Colleagues<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D">You are most welcome to see what a Research Data Management Tool looks like, and to try it out, by participating in the pilot at
</span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828"><a href="http://pta-smg3.csir.co.za:32224/?dmVyPTEuMDAxJiYxMjdhMDA0YmI2NzAxMmI2OT01QUNEQzQyRl8zNDkwNl8xMDU3OF8xJiZhODBiMGY0NWNhYjliYzU9MTMzMyYmdXJsPWh0dHAlM0ElMkYlMkZwdGEtc21nNCUyRWNzaXIlMkVjbyUyRXphJTNBMzIyMjQlMkYlM0ZkbVZ5UFRFdU1EQXhKaVkzWm1RMVlqazBOMkl3WWpRNVl6bGhaajAxUVRsR1FUaEJNRjgwTVRVNE4xOHhOalUxTUY4eEppWXhNV1U0TWpJeE1USm1ZbVl4WVdJOU1UTXpNeVltZFhKc1BXaDBkSEFsTTBFbE1rWWxNa1p3YVd4dmRDVXlSV1J0Y0NVeVJXUnBjbWx6WVNVeVJXRmpKVEpGZW1FbE1rWmtiWEFsTlVaeVpYTmxZWEpqYUdWeUpUVkdZWEJ3SlRKR2JHOW5hVzRsTWtZJTNE"><span style="color:#0066CC">http://pilot.dmp.dirisa.ac.za/dmp_researcher_app/login/</span></a>
</span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597;mso-style-textfill-fill-color:#2F5597;mso-style-textfill-fill-alpha:100.0%">It is very simple to use.
</span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D">This tool is open source, and any institution can download and install it on an institutional server/in the cloud, customize and brand it, for institutional
research purposes. Download at <a href="https://github.com/DMPRoadmap">https://github.com/DMPRoadmap</a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D">Kind regards<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D">Ina<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D">----------------------------------------------------<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:black">The NRF and DIRISA have designed a DMP Template, and we would like researchers (from around Africa) to test it. The</span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">
DMP template is aligned to the <a href="http://www.nrf.ac.za/media-room/news/statement-open-access-research-publications-national-research-foundation-nrf-funded">
NRF’s Open Access Mandate<span style="color:#1F497D"> </span>(2015) and data sharing principles.</a> Kindly distribute and share with your researchers.
</span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">
</span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">The generated DMPs can be forwarded to Nobubele Shozi
<a href="mailto:NSHOZI@csir.co.za">NSHOZI@csir.co.za</a> and Lazarus Matizirofa <a href="mailto:LMatizirofa@nrf.ac.za">
LMatizirofa@nrf.ac.za</a></span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif">.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:red">Link to the NRF/DIRISA DMP Template:
</span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828"><a href="http://pta-smg3.csir.co.za:32224/?dmVyPTEuMDAxJiYxMjdhMDA0YmI2NzAxMmI2OT01QUNEQzQyRl8zNDkwNl8xMDU3OF8xJiZhODBiMGY0NWNhYjliYzU9MTMzMyYmdXJsPWh0dHAlM0ElMkYlMkZwdGEtc21nNCUyRWNzaXIlMkVjbyUyRXphJTNBMzIyMjQlMkYlM0ZkbVZ5UFRFdU1EQXhKaVkzWm1RMVlqazBOMkl3WWpRNVl6bGhaajAxUVRsR1FUaEJNRjgwTVRVNE4xOHhOalUxTUY4eEppWXhNV1U0TWpJeE1USm1ZbVl4WVdJOU1UTXpNeVltZFhKc1BXaDBkSEFsTTBFbE1rWWxNa1p3YVd4dmRDVXlSV1J0Y0NVeVJXUnBjbWx6WVNVeVJXRmpKVEpGZW1FbE1rWmtiWEFsTlVaeVpYTmxZWEpqYUdWeUpUVkdZWEJ3SlRKR2JHOW5hVzRsTWtZJTNE"><span style="color:#0066CC">http://pilot.dmp.dirisa.ac.za/dmp_researcher_app/login/</span></a>
</span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">
</span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">What is a data management plan?
</span></b><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">
</span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">A data management plan, or DMP (sometimes also called a data sharing plan), is a formal document that outlines what you will do with your data during and
after a research project. Most researchers collect data with some form of plan in mind, but it's often inadequately documented and incomplete. Many data management issues can be handled easily or avoided entirely by planning ahead. With the right process and
framework it doesn't take too long and can pay off enormously in the long run. </span>
<span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">
</span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">Many funding agencies, especially government funding sources, require a DMP as part of their application processes. Even if you are not seeking funding
for your research, documenting a plan for your data is a best practice and will help your data comply with funders and some journal policies for responsible data management. If your DMP provides for your data to be openly shared, the data necessary for external
replication of your research findings will be available to the research community for the long term.
</span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">
</span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">What do I include in a DMP?
</span></b><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">
</span></b><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">Information contained in a data management plan describes your plan for addressing many aspects of working with data. A DMP need not be lengthy, but it
will typically address many relevant aspects of your data, including but not limited to:
</span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">
</span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:6.0pt;margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">�<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">Types of data -</span></b><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828"> What is the source of your
data? In what formats are your data? Will your data be fixed or will it change over time? How much data will your project produce?
</span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:6.0pt;margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">�<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">Contextual details (metadata)</span></b><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828"> - How will you document
and describe your data? </span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:6.0pt;margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">�<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">Storage, backup and security</span></b><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828"> - How and where
will you store and secure your data? </span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:6.0pt;margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">�<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">Provisions for protection/privacy</span></b><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828"> - What privacy
and confidentiality issues must you address? </span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:6.0pt;margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">�<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">Policies for re-use</span></b><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828"> - How may other researchers use
your data? </span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:6.0pt;margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">�<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">Access and sharing</span></b><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828"> - How will you provide access to your
data by other researchers? How will others discover your data? </span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:6.0pt;margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">�<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">Archiving and providing access</span></b><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828"> - What are
your plans for preserving the data and providing long-term access? </span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">
</span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">Kind regards,
</span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828">Lazarus
</span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#282828"> </span><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Century Gothic",sans-serif">
<o:p></o:p></span></p>
<p class="imprintuniqueid"><br>
<a href="http://"><span style="text-decoration:none"><img border="0" width="211" height="73" id="_x0000_i1025" src="cid:image001.jpg@01D3E233.C83B8630"></span></a><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:7.5pt;font-family:"Arial",sans-serif">Meiring Naude Road</span><span style="font-size:7.5pt"><br>
</span><span style="font-size:7.5pt;font-family:"Arial",sans-serif">Brummeria</span><span style="font-size:7.5pt"><br>
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</span><span style="font-size:7.5pt;font-family:"Arial",sans-serif">South Africa</span><span style="font-size:7.5pt"><br>
</span><span style="font-size:7.5pt;font-family:"Arial",sans-serif"><a href="http://www.nrf.ac.za/">http://www.nrf.ac.za</a></span><span style="font-size:12.0pt;font-family:"Times New Roman",serif">
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<p class="MsoNormal"><strong><span style="font-size:7.5pt;font-family:"Arial",sans-serif">Lazarus Matizirofa</span></strong><span style="font-size:7.5pt;font-family:"Arial",sans-serif"><br>
Team Leader: Digital Curation and Content Management Services<br>
Information Technology & Knowledge Resources<br>
Tel: +27 12 481 4016<br>
Email: <a href="mailto:lazarus.matizirofa@nrf.ac.za">lazarus.matizirofa@nrf.ac.za</a></span><span style="font-size:12.0pt;font-family:"Times New Roman",serif">
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