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<p class="MsoNormal"><span style="font-size:12.0pt;color:#282828">Dear Colleagues
</span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#282828"> </span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#282828">The NRF and DIRISA have designed a DMP Template, and we would like researchers to test it. The DMP template is aligned to the
<a href="http://www.nrf.ac.za/media-room/news/statement-open-access-research-publications-national-research-foundation-nrf-funded">
NRF’s Open Access Mandate(2015) and data sharing principles.</a> Kindly distribute and share with your researchers. </span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#282828"> </span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#282828">The generated DMPs can be forwarded to Nobubele Shozi
<a href="mailto:NSHOZI@csir.co.za">NSHOZI@csir.co.za</a> and Lazarus Matizirofa <a href="mailto:LMatizirofa@nrf.ac.za">
LMatizirofa@nrf.ac.za</a></span><span style="font-size:12.0pt">. </span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:red">Link to the NRF/DIRISA DMP Template:
</span><span style="font-size:12.0pt;color:#282828"><a href="http://pta-smg3.csir.co.za:32224/?dmVyPTEuMDAxJiYxMjdhMDA0YmI2NzAxMmI2OT01QUNEQzQyRl8zNDkwNl8xMDU3OF8xJiZhODBiMGY0NWNhYjliYzU9MTMzMyYmdXJsPWh0dHAlM0ElMkYlMkZwdGEtc21nNCUyRWNzaXIlMkVjbyUyRXphJTNBMzIyMjQlMkYlM0ZkbVZ5UFRFdU1EQXhKaVkzWm1RMVlqazBOMkl3WWpRNVl6bGhaajAxUVRsR1FUaEJNRjgwTVRVNE4xOHhOalUxTUY4eEppWXhNV1U0TWpJeE1USm1ZbVl4WVdJOU1UTXpNeVltZFhKc1BXaDBkSEFsTTBFbE1rWWxNa1p3YVd4dmRDVXlSV1J0Y0NVeVJXUnBjbWx6WVNVeVJXRmpKVEpGZW1FbE1rWmtiWEFsTlVaeVpYTmxZWEpqYUdWeUpUVkdZWEJ3SlRKR2JHOW5hVzRsTWtZJTNE"><span style="color:#0066CC">http://pilot.dmp.dirisa.ac.za/dmp_researcher_app/login/</span></a> </span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#282828"> </span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:#282828">What is a data management plan? </span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#282828"> </span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#282828">A data management plan, or DMP (sometimes also called a data sharing plan), is a formal document that outlines what you will do with your data during and after a research project. Most researchers
collect data with some form of plan in mind, but it's often inadequately documented and incomplete. Many data management issues can be handled easily or avoided entirely by planning ahead. With the right process and framework it doesn't take too long and can
pay off enormously in the long run. </span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#282828"> </span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#282828">Many funding agencies, especially government funding sources, require a DMP as part of their application processes. Even if you are not seeking funding for your research, documenting a plan for
your data is a best practice and will help your data comply with funders and some journal policies for responsible data management. If your DMP provides for your data to be openly shared, the data necessary for external replication of your research findings
will be available to the research community for the long term. </span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#282828"> </span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:#282828">What do I include in a DMP? </span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:#282828"> </span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#282828">Information contained in a data management plan describes your plan for addressing many aspects of working with data. A DMP need not be lengthy, but it will typically address many relevant aspects
of your data, including but not limited to: </span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#282828"> </span></p>
<ul type="disc">
<li class="MsoNormal" style="color:#282828;mso-margin-top-alt:auto;margin-bottom:6.0pt;mso-list:l0 level1 lfo1">
<b><span style="font-size:12.0pt">Types of data -</span></b><span style="font-size:12.0pt"> What is the source of your data? In what formats are your data? Will your data be fixed or will it change over time? How much data will your project produce? </span></li><li class="MsoNormal" style="color:#282828;mso-margin-top-alt:auto;margin-bottom:6.0pt;mso-list:l0 level1 lfo1">
<b><span style="font-size:12.0pt">Contextual details (metadata)</span></b><span style="font-size:12.0pt"> - How will you document and describe your data? </span></li><li class="MsoNormal" style="color:#282828;mso-margin-top-alt:auto;margin-bottom:6.0pt;mso-list:l0 level1 lfo1">
<b><span style="font-size:12.0pt">Storage, backup and security</span></b><span style="font-size:12.0pt"> - How and where will you store and secure your data? </span></li><li class="MsoNormal" style="color:#282828;mso-margin-top-alt:auto;margin-bottom:6.0pt;mso-list:l0 level1 lfo1">
<b><span style="font-size:12.0pt">Provisions for protection/privacy</span></b><span style="font-size:12.0pt"> - What privacy and confidentiality issues must you address? </span></li><li class="MsoNormal" style="color:#282828;mso-margin-top-alt:auto;margin-bottom:6.0pt;mso-list:l0 level1 lfo1">
<b><span style="font-size:12.0pt">Policies for re-use</span></b><span style="font-size:12.0pt"> - How may other researchers use your data? </span></li><li class="MsoNormal" style="color:#282828;mso-margin-top-alt:auto;margin-bottom:6.0pt;mso-list:l0 level1 lfo1">
<b><span style="font-size:12.0pt">Access and sharing</span></b><span style="font-size:12.0pt"> - How will you provide access to your data by other researchers? How will others discover your data? </span></li><li class="MsoNormal" style="color:#282828;mso-margin-top-alt:auto;margin-bottom:6.0pt;mso-list:l0 level1 lfo1">
<b><span style="font-size:12.0pt">Archiving and providing access</span></b><span style="font-size:12.0pt"> - What are your plans for preserving the data and providing long-term access? </span></li></ul>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#282828"> </span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#282828">Kind regards, </span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#282828">Lazarus </span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#282828"> </span></p>
<p class="MsoNormal"> </p>
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<td style="WIDTH: 100%" width="100%"><font size="1" face="Arial"><strong>Lazarus Matizirofa</strong><br>
<font size="1" face="Arial">Team Leader: Digital Curation and Content Management Services</font><br>
<font size="1"><font size="1" face="Arial">Information Technology & Knowledge Resources</font></font><font size="1"><font size="1"><font size="1"><font face="Arial"><font size="1" face="Arial"><br>
Tel: +27 12 481 4016</font></font></font></font></font><font size="1"><font size="1"><font size="1"><font face="Arial"><font size="1" face="Arial"><font face="Arial"><font size="1" face="Arial"><br>
Email: lazarus.matizirofa@nrf.ac.za</font></font></font></font></font></font></font></font></td>
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