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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D'>Fyi<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b>From:</b> NSEF [mailto:nsef-bounces@lists.assaf.org.za] <b>On Behalf Of </b>Ina Smith<br><b>Sent:</b> Wednesday, January 18, 2017 1:12 PM<br><b>To:</b> NSEF LISTS <nsef@lists.assaf.org.za><br><b>Subject:</b> [NSEF] Getting your journal ready for 2017? Suggested guidelines & pointers<o:p></o:p></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>Dear Editors<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>ASSAf would like to continue to work with journals from all over, to make sure these journals emanating from the African continent remain trustworthy. We therefore would like to share some recommendations and pointers from our side, and you are welcome to also contribute anything which we can learn from.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>Guidelines to manage your journal in line with best practice<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><o:p> </o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D'><span style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D'>First of all, we recommend using the correct platform for hosting and managing online open access journals. See <a href="http://www.slideshare.net/inaviljoensmith/using-ojs-to-manage-publish-your-online-open-access-journal">Slides</a> or <a href="http://webinar.assaf.org.za/playback/presentation/0.9.0/playback.html?meetingId=6dbf3478f9c3c5835656001018684d9c56e8e331-1478864153105&t=28m42s">Webinar Recording</a> on <b>Open Journal Systems</b> open source software, as an example.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D'><span style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D'>We recommend certain criteria the journal needs to adhere to. See <a href="http://www.slideshare.net/inaviljoensmith/general-criteria-for-high-quality-open-access-journals">Slides</a> or <a href="http://webinar.assaf.org.za/playback/presentation/0.9.0/playback.html?meetingId=64bc87cc9da0731f5d8fc426bf700e593aeddd92-1479448454255">Webinar Recording</a>.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><span style='mso-list:Ignore'>3.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>We encourage you to monitor the usage and impact of your journal. See </span><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#0070C0'><a href="http://www.slideshare.net/inaviljoensmith/monitoring-evaluating-the-usage-of-your-open-access-journal"><span style='color:#0070C0'>Slides</span></a></span><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'> or </span><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#0070C0'><a href="http://webinar.assaf.org.za/playback/presentation/0.9.0/playback.html?meetingId=e5efdb5b9565636370083399f699ca887a662219-1480054808008"><span style='color:#0070C0'>Webinar Recording</span></a></span><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><span style='mso-list:Ignore'>4.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>And we recommend high quality open access journals to apply for inclusion in the </span><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#0070C0'><a href="https://doaj.org/"><span style='color:#0070C0'>Directory of Open Access Journals</span></a> </span><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>(DOAJ). See </span><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#0070C0'><a href="http://www.slideshare.net/inaviljoensmith/introduction-to-the-directory-of-open-access-journals"><span style='color:#0070C0'>Slides</span></a></span><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'> or </span><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#0070C0'><a href="http://webinar.assaf.org.za/playback/presentation/0.9.0/playback.html?meetingId=0769c5fb45576d76aaa0841a336acad834ae6e33-1470982694434"><span style='color:#0070C0'>Webinar Recording</span></a></span><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>Avoid being regarded as a questionable journal<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><o:p> </o:p></span></p><p class=MsoListParagraph style='margin-left:38.6pt;text-indent:-.25in;mso-list:l1 level1 lfo4'><![if !supportLists]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><span style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>All information on the journal web page should always be up to date.<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:38.6pt;text-indent:-.25in;mso-list:l1 level1 lfo4'><![if !supportLists]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><span style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>Do not interrupt publication of issues/volumes, and publish on time. A balance should be maintained. Often questionable journals publish large quantities of articles, which is not realistic.<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:38.6pt;text-indent:-.25in;mso-list:l1 level1 lfo4'><![if !supportLists]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><span style='mso-list:Ignore'>3.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>Grammar/language use on the journal web page should be correct. The smallest typo can cause doubt.<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:38.6pt;text-indent:-.25in;mso-list:l1 level1 lfo4'><![if !supportLists]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><span style='mso-list:Ignore'>4.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>Transparency very important. Be clear in terms of page fees, and do not confuse prospective authors. Indicate the average number of pages an article should consist of, and what the article processing fees/page fees are.<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:38.6pt;text-indent:-.25in;mso-list:l1 level1 lfo4'><![if !supportLists]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><span style='mso-list:Ignore'>5.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>You can add information about the journal impact, but that should not be used to “sell” the journal.<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:38.6pt;text-indent:-.25in;mso-list:l1 level1 lfo4'><![if !supportLists]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><span style='mso-list:Ignore'>6.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>All research articles should be peer-reviewed by experts in the field.<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:38.6pt;text-indent:-.25in;mso-list:l1 level1 lfo4'><![if !supportLists]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><span style='mso-list:Ignore'>7.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>Email, affiliations and country should be clearly indicated for all. Also for the authors.<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:38.6pt;text-indent:-.25in;mso-list:l1 level1 lfo4'><![if !supportLists]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><span style='mso-list:Ignore'>8.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>All hyperlinks (linked data) should be active, and resolve correctly.<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:38.6pt;text-indent:-.25in;mso-list:l1 level1 lfo4'><![if !supportLists]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><span style='mso-list:Ignore'>9.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>Appearance throughout the journal should be consistent.<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:38.6pt;text-indent:-.25in;mso-list:l1 level1 lfo4'><![if !supportLists]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><span style='mso-list:Ignore'>10.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>Each journal is unique, and should therefore have unique policies, adapted for the journal. <o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:38.6pt;text-indent:-.25in;mso-list:l1 level1 lfo4'><![if !supportLists]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><span style='mso-list:Ignore'>11.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>Clearly indicate the copyright owner/s, and who owns the publishing rights of individual articles.<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:38.6pt;text-indent:-.25in;mso-list:l1 level1 lfo4'><![if !supportLists]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><span style='mso-list:Ignore'>12.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>Clearly indicate which usage license applies to each article.<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:38.6pt;text-indent:-.25in;mso-list:l1 level1 lfo4'><![if !supportLists]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><span style='mso-list:Ignore'>13.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>The editorial board should be compiled from seasoned researchers active in their fields of expertise.<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:38.6pt;text-indent:-.25in;mso-list:l1 level1 lfo4'><![if !supportLists]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><span style='mso-list:Ignore'>14.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>Guard against the same authors submitting articles on a regular basis, as well as editors authoring articles within the journal all the time.<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:38.6pt;text-indent:-.25in;mso-list:l1 level1 lfo4'><![if !supportLists]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><span style='mso-list:Ignore'>15.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>Revisit policies and make sure these are up to date and are still relevant.<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:38.6pt;text-indent:-.25in;mso-list:l1 level1 lfo4'><![if !supportLists]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><span style='mso-list:Ignore'>16.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>The look and feel of the journal web page should be clean, easy to navigate, and not crowded. Graphics should be of good quality, and in general the page should have a professional feel to it.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>There are many other criteria, but please contact us anytime if in doubt. Also visit our <a href="http://academyofsciencesa.wikispaces.com/">A-Z Scholarly Publishing wiki</a>, which is regularly updated with new information.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>Kind regards<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#2F5597'>Ina (on behalf of ASSAf SPU Colleagues)<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><b><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D;mso-fareast-language:EN-ZA'>Ina Smith</span></b><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D;mso-fareast-language:EN-ZA'><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D;mso-fareast-language:EN-ZA'>Planning Manager, Academy of Science of South Africa (ASSAf)<br>DOAJ Ambassador, Southern Africa Region<br>LIASA Librarian of the Year 2016<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D;mso-fareast-language:EN-ZA'><o:p> </o:p></span></p><p class=MsoNormal><a href="http://orcid.org/"><span style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#338CAF;text-decoration:none'><img border=0 width=16 height=16 id="Picture_x0020_1" src="cid:image001.gif@01D2718C.6C8DD400" alt="http://orcid.org/sites/default/files/images/orcid_16x16(1).gif"></span></a><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif'> <a href="http://orcid.org/0000-0002-9710-3668">http://orcid.org/0000-0002-9710-3668 </a></span><u><span style='color:#0563C1'><o:p></o:p></span></u></p><p class=MsoNormal><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D;mso-fareast-language:EN-ZA'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D;mso-fareast-language:EN-ZA'>Switchboard: +27 12 349 6600 <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D;mso-fareast-language:EN-ZA'>Tel: +27 12 349 6641 <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D;mso-fareast-language:EN-ZA'>Fax: +27 (0) 86 576 9512<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D;mso-fareast-language:EN-ZA'>Email: </span><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif'><a href="mailto:ina@assaf.org.za"><span style='mso-fareast-language:EN-ZA'>ina@assaf.org.za</span></a></span><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D;mso-fareast-language:EN-ZA'> <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D;mso-fareast-language:EN-ZA'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman",serif;color:#1F497D'><img border=0 width=184 height=75 id="Picture_x0020_2" src="cid:image002.jpg@01D2718C.6C8DD400" alt=assafemail></span><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D;mso-fareast-language:EN-ZA'><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D;mso-fareast-language:EN-ZA'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D;mso-fareast-language:EN-ZA'>1st Floor Block A, The Woods, 41 De Havilland Crescent, Persequor Park <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D;mso-fareast-language:EN-ZA'>Meiring Naudé Road, Lynnwood 0020, Pretoria, South Africa. <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D;mso-fareast-language:EN-ZA'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D;mso-fareast-language:EN-ZA'>PO Box 72135, Lynnwood Ridge 0040, Pretoria, South Africa. <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D;mso-fareast-language:EN-ZA'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D;mso-fareast-language:EN-ZA'>Website: </span><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif'><a href="http://www.assaf.org.za/"><span style='mso-fareast-language:EN-ZA'>www.assaf.org.za</span></a></span><i><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D;mso-fareast-language:EN-ZA'> </span></i><span lang=EN-ZA style='font-size:10.5pt;font-family:"Century Gothic",sans-serif;color:#1F497D;mso-fareast-language:EN-ZA'><o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>