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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Hi,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Wits owns the IP in theses and dissertations and it is our policy to load them onto our institutional repository. We do get requests from time to time to take
them down until the work has been published, because the publishers won’t publish them while they are on the repository. We suppress them until publication and then make them accessible again. It is seldom that a publisher will not publish because the ETD
is online, as a thesis/dissertation is not usually written in a publication form and needs to be re-worked into a book format before publication anyway, so they are not generally identical. A new publication should be created from the ETD – not be identical.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Obviously if the thesis or dissertation contains sensitive material, it is embargoed through our Ethics committee and the Faculty concerned and it does not
go onto our IR. The IPR from Public Financed Research and Development Act may require some works to be embargoed through our IP or Tech. Transfer Office (Wits Enterprise) if they are likely to be commercialised, e.g. patent applications, etc.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">There are however publishers (some in Germany with affiliates in Mauritius, e.g. LAM or Lambert Academic Publishers and V.D. Laag Publishers) that harvest African
research through our institutional repositories and then write to students offering to publish their works. All they do is change the title and then publish as is (and then sell their books back to the same institutions that they took the material off their
IRs in the first place!) – without adding any value, e.g. proper editing, peer-review or other usual services that publishers provide. The student just gets a copy of the book. We are encouraging our staff and students not to use these publishers and to
approach well-known reputable publishers if they want their works published. There is also a list of predatory OA publishers (who unfortunately are giving OA a bad name, despite there being very reputable OA publishers too. – see:-
<a href="http://www.nature.com/news/predatory-publishers-are-corrupting-open-access-1.11385">
http://www.nature.com/news/predatory-publishers-are-corrupting-open-access-1.11385</a>. You can find a list of these publishers at :</span>
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><a href="http://scholarlyoa.com/publishers/">http://scholarlyoa.com/publishers/</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">However, in general, the fact that material is on an IR, should not prevent a publisher from publishing a reworked version of that work. In fact, the majority
of publishers (see SHERPA/ROMEO website) now allow copies of academics’ publications to be placed on an IR, so why should they be concerned about an ETD being on an IR.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Our University Librarian was at an international conference a year or so ago where a speaker showed how reputable publishers actually target institutional repositories
sometimes to find excellent papers that they want to publish. Some PG students had had up to 3 different publishers wanting to publish their works, so the fact that they were on the IR were not negatively affecting publication but in fact resulted in publication
<i>because</i> they were on the IR.</span> <span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">I will give you an example of an IFLA paper I had on the IFLA website a few years ago (not even on our IR at the time), which was translated
into Polish for publication in a Polish journal, published as a book chapter (UK) and published as an adapted version for a legal newsletter (USA) – and also translated into Spanish for librarians in Uruguay, all because it was on the Internet. I was approached
by publishers or editors of publications to rework the paper for the above publications, so in this instance, it was because they were online, that they approached me to rework them and publish them in 3 different publications, all by reputable international
publishers. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">With regard to academic publications on our IR, Wits is introducing an Author’s Addendum (based on the SPARC Author’s Addendum (<a href="http://www.arl.org/sparc/author/addendum.shtml">http://www.arl.org/sparc/author/addendum.shtml</a>),
so that academics can retain some of their rights to place copies of their works on our institutional repository and we hope that this will cut out some of the copyright problems in the future. However, it is not a compulsory document but academics will
be encouraged to use it when they publish in the future.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Regards<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Denise<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Allison Fullard [mailto:afullard@uwc.ac.za]
<br>
<b>Sent:</b> 26 September 2012 04:11 PM<br>
<b>To:</b> irtalk@lists.lib.sun.ac.za<br>
<b>Subject:</b> [Irtalk] ETD under attack<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif"">Dear colleagues<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif"">How do you manage "scare talk" from University executives who express displeasure that full texts of theses appear online "before
supervisors have protected the IP" or before the authors "have published in high impact factor journals"?<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif"">Note:
<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif"">1. UWC has a process for supervisors to work with the Office of Technology Transfer who advises us to embargo specific theses.<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif"">2. There is an operational time-lag of around a year before the theses are available online in our ETD.<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif"">My sense is to remind them that NRF is behind the NETD project and that South Africa is in step with international practice in knowledge
management.<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif"">What do publishers think about articles that have been derived from content that has previously been available online? I recall
there was a paper at 2011 ETD conference about publishers' stance on such articles.
<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif"">I'd be most interested to learn of practices at other institutions where students plan to publish out of a thesis and therefore
do not want to submit to ETD. <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif"">Thanks in advance<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif"">Regards<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif"">Allison<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:7.5pt;font-family:"Calibri","sans-serif"">Allison Fullard</span><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:7.5pt;font-family:"Calibri","sans-serif"">Deputy Director: Library Services<br>
University of the Western Cape</span><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:7.5pt;font-family:"Calibri","sans-serif"">Ph: 27-(0)21 959-2923
<br>
Fax: 27-(0)21 959-2659<br>
<br>
Private Bag X17, Bellville 7535<br>
South Africa</span><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:7.5pt;font-family:"Calibri","sans-serif""><a href="http://www.uwc.ac.za/library">http://www.uwc.ac.za/library</a>
<o:p></o:p></span></p>
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