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<DIV>Dear Elsabe</DIV>
<DIV>Thanks for sending this recent study. I was re-reading Gail McMillan's paper from ETD 2011 and was disappointed that her survey excluded natural science journal publishers , so this is most welcome.</DIV>
<DIV> </DIV>
<DIV>I am also very interested to learn of UP's submission form and believe that we may adopt this <BR>so that our ETD is able to respond well to individual preferences, rather than a one size fits all approach. I agree that it is mostly the sciences that feel more sensitive about immediate open access.</DIV>
<DIV> </DIV>
<DIV>Regards</DIV>
<DIV>Allison</DIV>
<DIV> </DIV>
<DIV><BR>>>> "Elsabe Olivier" <Elsabe.Olivier@up.ac.za> 2012/09/26 09:17 PM >>><BR></DIV>
<DIV>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'">Dear Allison<XXML:NAMESPACE ns="urn:schemas-microsoft-com:office:office" prefix="o" /><O:P></O:P></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'"><O:P></O:P></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'">The University of Pretoria's Open Scholarship Office has compiled a submission form which is signed jointly by the student and supervisor which clearly indicates the access option (worldwide, campus-wide, 2 year embargo or total embargo) of the thesis/dissertation. We adhere to these conditions and especially the Faculty of Natural Sciences place most of their items under embargo for the reason you stated below. Most supervisors allow the change in access after the 2 year embargo period during which the articles are published. The other faculties are usually very happy to oblige and mostly choose worldwide access for their ETDs.<O:P></O:P></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'"><O:P></O:P></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'">At the recent ETD2012 conference the NDLTD Prior Publications Working Group reported their preliminary findings on this topic titled "</SPAN><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'MS PGothic'; mso-font-kerning: 12.0pt; mso-effects-shadow-color: black; mso-effects-shadow-alpha: 25.0%; mso-effects-shadow-dpiradius: 2.5pt; mso-effects-shadow-dpidistance: 2.0pt; mso-effects-shadow-angledirection: 5400000; mso-effects-shadow-align: topleft; mso-effects-shadow-pctsx: 100.0%; mso-effects-shadow-pctsy: 100.0%; mso-effects-shadow-anglekx: 0; mso-effects-shadow-angleky: 0; mso-bidi-font-weight: bold">Do Open Access ETDs Affect Publishing Opportunities in the Sciences?" which I attach for your use. <O:P></O:P></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'MS PGothic'; mso-font-kerning: 12.0pt; mso-effects-shadow-color: black; mso-effects-shadow-alpha: 25.0%; mso-effects-shadow-dpiradius: 2.5pt; mso-effects-shadow-dpidistance: 2.0pt; mso-effects-shadow-angledirection: 5400000; mso-effects-shadow-align: topleft; mso-effects-shadow-pctsx: 100.0%; mso-effects-shadow-pctsy: 100.0%; mso-effects-shadow-anglekx: 0; mso-effects-shadow-angleky: 0; mso-bidi-font-weight: bold"><O:P></O:P></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'MS PGothic'; mso-font-kerning: 12.0pt; mso-effects-shadow-color: black; mso-effects-shadow-alpha: 25.0%; mso-effects-shadow-dpiradius: 2.5pt; mso-effects-shadow-dpidistance: 2.0pt; mso-effects-shadow-angledirection: 5400000; mso-effects-shadow-align: topleft; mso-effects-shadow-pctsx: 100.0%; mso-effects-shadow-pctsy: 100.0%; mso-effects-shadow-anglekx: 0; mso-effects-shadow-angleky: 0; mso-bidi-font-weight: bold">According to the preliminary findings (the final report will only be published much later), only a very small percentage of Science publishers will under no circumstances accept an ETD submission. The Working Group's advice is (see slide 25) that 90% of Science editors will accept ETDs.<O:P></O:P></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'MS PGothic'; mso-font-kerning: 12.0pt; mso-effects-shadow-color: black; mso-effects-shadow-alpha: 25.0%; mso-effects-shadow-dpiradius: 2.5pt; mso-effects-shadow-dpidistance: 2.0pt; mso-effects-shadow-angledirection: 5400000; mso-effects-shadow-align: topleft; mso-effects-shadow-pctsx: 100.0%; mso-effects-shadow-pctsy: 100.0%; mso-effects-shadow-anglekx: 0; mso-effects-shadow-angleky: 0; mso-bidi-font-weight: bold"><O:P></O:P></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'MS PGothic'; mso-font-kerning: 12.0pt; mso-effects-shadow-color: black; mso-effects-shadow-alpha: 25.0%; mso-effects-shadow-dpiradius: 2.5pt; mso-effects-shadow-dpidistance: 2.0pt; mso-effects-shadow-angledirection: 5400000; mso-effects-shadow-align: topleft; mso-effects-shadow-pctsx: 100.0%; mso-effects-shadow-pctsy: 100.0%; mso-effects-shadow-anglekx: 0; mso-effects-shadow-angleky: 0; mso-bidi-font-weight: bold">I hope this will assist you in your efforts?<O:P></O:P></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'MS PGothic'; mso-font-kerning: 12.0pt; mso-effects-shadow-color: black; mso-effects-shadow-alpha: 25.0%; mso-effects-shadow-dpiradius: 2.5pt; mso-effects-shadow-dpidistance: 2.0pt; mso-effects-shadow-angledirection: 5400000; mso-effects-shadow-align: topleft; mso-effects-shadow-pctsx: 100.0%; mso-effects-shadow-pctsy: 100.0%; mso-effects-shadow-anglekx: 0; mso-effects-shadow-angleky: 0; mso-bidi-font-weight: bold"><O:P></O:P></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'MS PGothic'; mso-font-kerning: 12.0pt; mso-effects-shadow-color: black; mso-effects-shadow-alpha: 25.0%; mso-effects-shadow-dpiradius: 2.5pt; mso-effects-shadow-dpidistance: 2.0pt; mso-effects-shadow-angledirection: 5400000; mso-effects-shadow-align: topleft; mso-effects-shadow-pctsx: 100.0%; mso-effects-shadow-pctsy: 100.0%; mso-effects-shadow-anglekx: 0; mso-effects-shadow-angleky: 0; mso-bidi-font-weight: bold">Kind regards<O:P></O:P></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'MS PGothic'; mso-font-kerning: 12.0pt; mso-effects-shadow-color: black; mso-effects-shadow-alpha: 25.0%; mso-effects-shadow-dpiradius: 2.5pt; mso-effects-shadow-dpidistance: 2.0pt; mso-effects-shadow-angledirection: 5400000; mso-effects-shadow-align: topleft; mso-effects-shadow-pctsx: 100.0%; mso-effects-shadow-pctsy: 100.0%; mso-effects-shadow-anglekx: 0; mso-effects-shadow-angleky: 0; mso-bidi-font-weight: bold">Elsabe</SPAN><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'"><O:P></O:P></SPAN></P>
<P style="MARGIN: 0in 0in 10pt" class=MsoNormal><O:P><FONT size=3 face=Calibri></FONT></O:P></P><BR><BR></DIV><BR>
<DIV style="CLEAR: both">Elsabe Olivier <BR>Open Scholarship Manager<BR>Department Library Services<BR>University of Pretoria<BR>PRETORIA<BR>0002<BR>South Africa<BR><BR>Tel.: + 27 + 12 + 420 3719<BR>Fax: +27 12 362 5100<BR>E-mail: elsabe.olivier@up.ac.za<BR>Skype: elsabe.olivier<BR>http://www.library.up.ac.za<BR>This message and attachments are subject to a disclaimer. Please refer to www.it.up.ac.za/documentation/governance/disclaimer/ for full details./Hierdie boodskap en aanhangsels is aan 'n vrywaringsklousule onderhewig. Volledige besonderhede is by <BR>www.it.up.ac.za/documentation/governance/disclaimer/ beskikbaar.<BR></DIV><BR>>>> "Allison Fullard" <AFULLARD@UWC.AC.ZA>09/26/12 4:20 PM >>><BR>
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<DIV>Dear colleagues</DIV>
<DIV>How do you manage "scare talk" from University executives who express displeasure that full texts of theses appear online "before supervisors have protected the IP" or before the authors "have published in high impact factor journals"?</DIV>
<DIV> </DIV>
<DIV>Note: </DIV>
<DIV>1. UWC has a process for supervisors to work with the Office of Technology Transfer who advises us to embargo specific theses.</DIV>
<DIV>2. There is an operational time-lag of around a year before the theses are available online in our ETD.</DIV>
<DIV> </DIV>
<DIV>My sense is to remind them that NRF is behind the NETD project and that South Africa is in step with international practice in knowledge management.</DIV>
<DIV> </DIV>
<DIV>What do publishers think about articles that have been derived from content that has previously been available online? I recall there was a paper at 2011 ETD conference about publishers' stance on such articles. </DIV>
<DIV> </DIV>
<DIV>I'd be most interested to learn of practices at other institutions where students plan to publish out of a thesis and therefore do not want to submit to ETD. </DIV>
<DIV> </DIV>
<DIV>Thanks in advance</DIV>
<DIV>Regards</DIV>
<DIV>Allison</DIV>
<DIV> </DIV>
<DIV> </DIV>
<DIV> </DIV>
<DIV> </DIV>
<DIV> </DIV>
<DIV><FONT size=1 face=Calibri>Allison Fullard</FONT></DIV>
<DIV><FONT size=1 face=Calibri>Deputy Director: Library Services<BR>University of the Western Cape</FONT></DIV>
<DIV><FONT size=1 face=Calibri>Ph: 27-(0)21 959-2923 <BR>Fax: 27-(0)21 959-2659<BR><BR>Private Bag X17, Bellville 7535<BR>South Africa<BR></FONT></DIV>
<DIV><FONT size=1 face=Calibri><A href="http://www.uwc.ac.za/library">http://www.uwc.ac.za/library</A> <BR></DIV></FONT></BODY></HTML>