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<p class="MsoNormal">Dear all<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We had an enquiry about the wording of a letter to invite a member of an institution to sign the Berlin Declaration. We got this from Anja Stober from Max Planck – it might be useful:<o:p></o:p></p>
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<p class="MsoNormal">As Ina said we ask all institutions which want to sign to give us the details listed under
<span style="color:#1F497D"><a href="http://www.berlin10.org/call-to-action.html">http://www.berlin10.org/call-to-action.html</a> 
</span>but we do not send an official invitation to sign.<br>
<br>
If you are looking for some phrasing for your email or letter to us you might find this helpful:<br>
<br>
"Dear Prof. Gruss,<br>
<br>
Understanding the value of open access to the research community, the University of XXX wishes to become a signatory to the Berlin Declaration.<br>
<br>
Please find below the data for our institution:<br>
<br>
Sign date:<br>
Organisation name:<br>
Organisation type:<br>
Abbreviation:<br>
Person:<br>
Position:<br>
City:<br>
Country:<br>
<br>
<br>
Yours sincerely,<br>
XX"<br>
<br>
<br>
You might of course change the wording or add anything you want (e.g. that you already have a repository or an OA policy in place etc.).<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Kind regards<o:p></o:p></p>
<p class="MsoNormal">Ina<o:p></o:p></p>
<p class="MsoNormal"><br>
<br>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="mso-fareast-language:EN-ZA">Ina Smith<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="mso-fareast-language:EN-ZA"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><a href="http://www.berlin10.org/"><b><span style="color:blue;mso-fareast-language:EN-ZA;text-decoration:none"><img border="0" width="402" height="61" id="Picture_x0020_1" src="cid:image001.png@01CD495E.7AC72F40" alt="Description: b10"></span></b></a><b><span style="mso-fareast-language:EN-ZA"><o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="mso-fareast-language:EN-ZA"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-ZA">    </span><b><span style="mso-fareast-language:EN-ZA"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="line-height:115%"><span lang="EN-GB" style="font-size:8.0pt;line-height:115%;color:black;mso-fareast-language:EN-ZA">E-Research Repository Manager (SUNScholar) |
</span><span style="font-size:8.0pt;line-height:115%;color:black;mso-fareast-language:EN-ZA">Library and Information Service | Stellenbosch University | Private Bag X5036, 7599 | South Africa<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><b><span style="font-size:8.0pt;line-height:115%;color:red;mso-fareast-language:EN-ZA">http://scholar.sun.ac.za</span></b><span style="font-size:8.0pt;line-height:115%;color:black;mso-fareast-language:EN-ZA"> |
</span><b><span style="font-size:8.0pt;line-height:115%;color:red;mso-fareast-language:EN-ZA">http://www.journals.ac.za</span></b><span style="font-size:8.0pt;line-height:115%;color:black;mso-fareast-language:EN-ZA">
</span><span style="font-size:8.0pt;line-height:115%;color:#002060;mso-fareast-language:EN-ZA">|
</span><span style="font-size:8.0pt;line-height:115%;color:black;mso-fareast-language:EN-ZA">E-mail:
</span><b><span style="font-size:8.0pt;line-height:115%;color:#002060;mso-fareast-language:EN-ZA"><a href="mailto:ismith@sun.ac.za"><span style="color:#002060">ismith@sun.ac.za</span></a>
</span></b><span style="font-size:8.0pt;line-height:115%;color:#002060;mso-fareast-language:EN-ZA">|<b>
</b></span><span style="font-size:8.0pt;line-height:115%;color:black;mso-fareast-language:EN-ZA">Tel:  +27 21 808 9139 |
</span><b><span style="font-size:8.0pt;line-height:115%;color:#002060;mso-fareast-language:EN-ZA">Skype: smith.ina
</span></b><span style="font-size:8.0pt;line-height:115%;color:#002060;mso-fareast-language:EN-ZA">|
</span><span style="font-size:8.0pt;line-height:115%;color:black;mso-fareast-language:EN-ZA">Office hours: Mo-Fr: 08h00-16h30</span><b><span style="font-size:8.0pt;line-height:115%;color:#002060;mso-fareast-language:EN-ZA"><br>
<br>
</span></b><span style="font-size:8.0pt;line-height:115%;color:black;mso-fareast-language:EN-ZA"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><span lang="AF" style="font-size:8.0pt;line-height:115%;color:black;mso-fareast-language:EN-ZA">E-Navorsingsbewaarplekbestuurder (SUNScholar) | Biblioteek- en Inligtingsdiens | Universiteit Stellenbosch | Privaatsak
 X5036, 7599 | Suid-Afrika<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><b><span style="font-size:8.0pt;line-height:115%;color:red;mso-fareast-language:EN-ZA">http://scholar.sun.ac.za</span></b><span style="font-size:8.0pt;line-height:115%;color:black;mso-fareast-language:EN-ZA">  |
</span><b><span style="font-size:8.0pt;line-height:115%;color:red;mso-fareast-language:EN-ZA">http://www.journals.ac.za</span></b><span style="font-size:8.0pt;line-height:115%;color:black;mso-fareast-language:EN-ZA">
</span><span style="font-size:8.0pt;line-height:115%;color:#002060;mso-fareast-language:EN-ZA">|
</span><span style="font-size:8.0pt;line-height:115%;color:black;mso-fareast-language:EN-ZA">E-pos:
</span><b><span style="font-size:8.0pt;line-height:115%;color:#002060;mso-fareast-language:EN-ZA"><a href="mailto:ismith@sun.ac.za"><span style="color:#002060">ismith@sun.ac.za</span></a>
</span></b><span style="font-size:8.0pt;line-height:115%;color:#002060;mso-fareast-language:EN-ZA">| T</span><span style="font-size:8.0pt;line-height:115%;color:black;mso-fareast-language:EN-ZA">el:  +27 21 808 9139 |
</span><b><span style="font-size:8.0pt;line-height:115%;color:#002060;mso-fareast-language:EN-ZA">Skype: smith.ina |
</span></b><span style="font-size:8.0pt;line-height:115%;color:black;mso-fareast-language:EN-ZA">Kantoorure: Mo-Fr: 08h00-16h30<br>
<br>
</span><span lang="AF" style="font-size:8.0pt;line-height:115%;color:black;mso-fareast-language:EN-ZA"><o:p></o:p></span></p>
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<font face="Arial" color="Gray" size="1">E-pos vrywaringsklousule<br>
<br>
Hierdie e-pos mag vertroulike inligting bevat en mag regtens geprivilegeerd wees en is slegs bedoel vir die persoon aan wie dit geadresseer is. Indien u nie die bedoelde ontvanger is nie, word u hiermee in kennis gestel dat u hierdie dokument geensins mag gebruik,
 versprei of kopieer nie. Stel ook asseblief die sender onmiddellik per telefoon in kennis en vee die e-pos uit. Die Universiteit aanvaar nie aanspreeklikheid vir enige skade, verlies of uitgawe wat voortspruit uit hierdie e-pos en/of die oopmaak van enige
 lêers aangeheg by hierdie e-pos nie.<br>
<br>
E-mail disclaimer<br>
<br>
This e-mail may contain confidential information and may be legally privileged and is intended only for the person to whom it is addressed. If you are not the intended recipient, you are notified that you may not use, distribute or copy this document in any
 manner whatsoever. Kindly also notify the sender immediately by telephone, and delete the e-mail. The University does not accept liability for any damage, loss or expense arising from this e-mail and/or accessing any files attached to this e-mail.<br>
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