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<div dir="ltr"><b><span lang="EN-US" style="FONT-FAMILY: 'Arial','sans-serif'">Principal Information Specialist: Communities of Practice position available at the National Research Foundation, Pretoria South Africa</span></b></div>
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<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"></span> </p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">The National Research Foundation (NRF) supports and promotes research through funding, human resource development and by providing the necessary research and
development in all fields of science and technology, including indigenous knowledge.
</span></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"></span> </p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">The Information Resources Services (IRS) Unit is one of two units within the Knowledge Management & Evaluation Directorate. Its role is to facilitate the transfer
and accessibility of research information and data to a wider research community. The unit has three major focus areas: Records and Document Management, Content Resource Management, and Communities of Practice. This position falls within the Communities of
Practice area.</span></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"></span> </p>
<p class="MsoNormal"><b><u><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">The following are key requirements for the position:</span></u></b></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"> identification, development and nurturing of networks and communities;</span></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"> establishment of knowledge communities, capturing learning and experiences and facilitating knowledge creation as well as knowledge transfer;</span></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"> facilitation the development of policies and strategies for CoPs;</span></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"> implementation of procedures for CoPs within and outside the NRF;</span></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"> ensuring of science networking, knowledge sharing and transfer in the research environment through the management of the South African Network of Skills Abroad
(SANSA);</span></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"> facilitating of the acquisition or development of appropriate knowledge management processes, solutions, tools, infrastructure and standards;</span></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"> assistance with the profiling and positioning of IRS nationally and internationally.</span></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"></span> </p>
<p class="MsoNormal"><b><u><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">Requirements are:</span></u></b></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"> Relevant post graduate degree in Information Science / Information Management / Knowledge Management / Business Management</span></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"> Minimum of 5 (five) years experience in knowledge management support or similar work environments;</span></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"> Experience in delivering knowledge management services such as establishing and supporting CoPs;</span></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"> Service orientated;</span></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"> Initiative and innovative;</span></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"> Coordination, facilitation and organising skills;</span></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"> Proven analytical and report writing skills;</span></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"> Advanced computer literacy with an understanding of relevant ICT platforms;</span></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"> Ability to gain a clear overview of an organisation and its activities;</span></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"> Strong communication and presentation skills;</span></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"> Team player with good interpersonal skills.</span></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"></span> </p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">Applicants should submit their detailed CV that includes names and contact details of their referees as well as covering letters stating reasons for applying.
These should be either mailed or faxed to Mr. A L Tambani; National research Foundation, P o Box 2600, Pretoria, 0001; telefax 012 481 4008 or email heinrich.spingies@nrf.ac.za and must reach the corporate Human resources department no later than 01 April
2010.</span></p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"></span> </p>
<p class="MsoNormal"><span lang="EN-US" style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">Only shortlisted candidates will be contacted.</span></p>
<p style="MARGIN: 0cm 0cm 0pt"><span style="FONT-SIZE: 10pt; COLOR: #1f497d; FONT-FAMILY: 'Arial','sans-serif'">_______</span></p>
<p class="MsoPlainText"><b><span style="FONT-SIZE: 12pt; FONT-FAMILY: 'Arial','sans-serif'"></span></b> </p>
<p class="MsoPlainText"><b><span style="FONT-SIZE: 12pt; FONT-FAMILY: 'Arial','sans-serif'">Chief Registry Clerk position available at the National Research Foundation, Pretoria South Africa</span></b></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"></span> </p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">The National Research Foundation (NRF) supports and promotes research through funding, human resource development and by providing the necessary research and development
in all fields of science and technology, including indigenous knowledge. </span>
</p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"></span> </p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">The Information Resources Services (IRS) Unit is one of two units within the Knowledge Management & Evaluation Directorate. Its role is to facilitate the transfer and
accessibility of research information and data to a wider research community. The unit has three major focus</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">areas: Records and Document Management, Content Resource Management and Communities of Practice. This position falls within the Records and Document Management area.
More information on these can be accessed at</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"><a href="http://www.nrf.ac.za" target="_blank">http://www.nrf.ac.za</a> <<a href="http://www.nrf.ac.za/" target="_blank">http://www.nrf.ac.za/</a>> .
</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"></span> </p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">Applications are invited for the position of Chief Registry Clerk whose key responsibilities will include:-</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* assist with an audit of record keeping and records management practices against the legal requirements;
</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* assist with the drafting and implementing of a records management policy;
</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* train clients in R&DM policies i.e. PAIA, NARS;
</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* inspect sub-units to ensure that sound records management practices are followed;
</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* assist with the designing and updating of a file plan for approval by the National Archives and Records Service;
</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* implementing of the file plan effectively (manual system);
</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* develop filing systems, and maintaining these to meet administrative, legal, and financial requirements (manual system);
</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* supervise the overall use of the filing systems at Registry;
</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* conduct regular inspections of all records storage areas to ensure that proper access controls are in place;
</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* implement retention and disposal schedules (manual system);
</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* provide training on the management of the records within Registry;
</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* ensure that the registry staff understand their responsibilities and acquire the necessary skills to manage records effectively, e.g. filing procedures;
</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* assist in advising and training of staff in other departments on the management of their records and information;
</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* compile a registry procedure annual; provide training on the use of the registry procedure manual;
</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* maintain Registry Loan System;</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* ensure that registry staff captures metadata on the Registry Loan system;
</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* quality control of metadata description on the Registry Loan system;
</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* assist with the compilation of progress reports; and</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* respond to internal and/or external information enquiries (schedule who will handle these).
</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"></span> </p>
<p class="MsoPlainText"><b><u><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">Requirements are:</span></u></b></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* Honours degree in Information Science or Archival Science or equivalent qualification</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* Five (5) years of operational experience in a Records and Documents Management environment that includes the management and operation of a Records and Document
Management Systems (R&DMS)</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* Extensive experience in the field of paper-based records management</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* Proven report writing skills</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* Computer literacy skills</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* Ability to gain a clear overview of an organisation and its activities</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* Sound understanding of technical and other issues related to R&DMS</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* Strong communication and presentation skills</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">* Good interpersonal and organisational skills
</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"></span> </p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'">Applicants should submit their detailed CV that includes names and contact details of their referees as well as covering letters stating reasons for applying. These should
be either mailed or faxed to Mr. A L Tambani; National research Foundation, P o Box 2600, Pretoria, 0001; telefax 012 481 4008 or email
<a href="mailto:heinrich.spingies@nrf.ac.za">heinrich.spingies@nrf.ac.za</a> and must reach the corporate Human resources department no later than 01 April 2010</span></p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"></span> </p>
<p class="MsoPlainText"><span style="FONT-SIZE: 10pt"></span> </p>
<p style="MARGIN: 0cm 0cm 0pt"><span style="FONT-SIZE: 10pt; COLOR: #1f497d"></span> </p>
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